Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to join our client's team in Long Island City, New York. This position blends office coordination, customer communication, and inventory-related support to help projects move forward efficiently. The ideal candidate brings strong organization, sound judgment, and the ability to stay responsive in a fast-moving workshop and office environment.

Responsibilities:

• Serve as the first point of contact for incoming phone calls and customer questions, providing timely and attentive responses.

• Provide daily administrative support to leadership, including document preparation, scheduling, and follow-up on key action items.

• Coordinate communication tied to active projects so customers, vendors, and internal staff remain informed of next steps and updates.

• Prepare proposals, service-related paperwork, and other business documents with a high level of accuracy and attention to detail.

• Monitor the movement of furniture and related materials by maintaining organized records of incoming and outgoing inventory activity.

• Arrange onsite appointments, service calls, and delivery timing to support smooth execution of customer and project needs.

• Confirm delivery requirements, certifications, and project details while helping ensure information is communicated clearly across all parties.

• Contribute to the day-to-day efficiency of a hands-on office and workshop setting by supporting general operational and administrative tasks.

• At least 2 years of administrative experience in a fast-paced, detail-focused environment.

• Demonstrated ability to manage multiple priorities and adjust quickly as business needs change.

• Prior experience handling customer communication, service coordination, or related administrative support activities.

• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.

• Strong organizational skills with careful attention to detail and dependable follow-through.

• Clear written and verbal communication skills for working with customers, vendors, and internal teams.

• Comfortable working in a collaborative, active workshop environment that combines office administration with operational support.