Accounting and Administrative Specialist

MA 2 Flags Contracting is seeking a reliable, organized, and motivated Office Manager / Administrative Assistant to oversee daily office operations and directly assist management with administrative and personal tasks.

This is a full-time permanent position with opportunities for long-term growth within the company.

Work Location

96-12 31st Ave, East Elmhurst, NY 11369

Work Schedule

Monday through Friday

8:00 AM – 4:30 PM

Compensation

Starting at $30 – $40 per hour, or more depending on experience and qualifications.

Responsibilities

• Oversee bookkeeping activities
• Manage scheduling and calendars
• Assist with payroll preparation and processing
• Handle customer relations and client communications
• Maintain and organize filing systems
• Answer phone calls and emails
• Scan and manage documents
• Type proposals and correspondence
• Order office supplies
• Support marketing initiatives
• Assist with day-to-day office operations
• Follow up on ongoing tasks and projects efficiently

Qualifications

• Strong organizational and multitasking skills
• Excellent telephone and customer service skills
• Ability to work quickly, efficiently, and independently
• Strong attention to detail and follow-through
• Trustworthy, professional, and quick-thinking
• Good memory and ability to manage multiple priorities

Requirements

• Proficiency in Microsoft Office 2026 and earlier versions
• Must know how to use Microsoft Outlook
• QuickBooks Certification required
• Familiarity with iPhone/iOS preferred
• Must be fluent in English and Spanish (written and spoken)
• Associate’s Degree required
• Bachelor’s Degree preferred
• Experience in a construction office or related field is a plus, but not required
• Willingness to learn and grow with the company

Training will be provided for the right candidate.

To Apply

Please submit your resume to:

• [email protected]
• [email protected]

Please include:

• Your contact number
• The best time to reach you

Contact Information

Cell: 917-423-9729
Office: 718-606-9519 ext. 103

Pay: $30.00 - $40.00 per hour

Benefits:

• Paid sick time

Education:

• Bachelor's (Preferred)

Location:

• East Elmhurst, NY 11369 (Preferred)

Work Location: In person