Administrative Secretary

Job Description

Job Description

Administrative Secretary Day/Residential

FLSA: Non-exempt

Reports To: Director of Day & Residential Services

Physical requirements: Normal Office Environment

Hours of Work: Full time, Monday thru Friday, 37.5 hours per week, 8:30 am – 4:30 pm, overtime as needed.

Job Summary: Ensure submission of and track all supporting documentation of billing documents. Verify that data is correct and communicate any concerns to the Director. Track key operational components such as property leases, fire drill and bi-monthly completion. Provide administrative supports to the Director.

1. High school diploma/GED.
2. Experience in an office environment preferred.
3. Must possess excellent word processing, typing, and general office skills.
4. Must be proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
5. Must be able to relate well to the general public and the individuals we support.
6. Must be able to read, write and speak the English language.
7. Valid NYS Driver's license that meets agency standards and reliable transportation.

1. Maintain the regulatory billing tracking system for the Region and maintain spreadsheet of data received.
2. Follow-up to ensure all required billing related documentation is received and update existing data.

1. Communicate any billing issues to the Operations Director.
2. Maintain and track Fire Drill and Bi-monthly requirements for the region.
3. Maintain the department/office work schedules and communication for the Operations Director.
4. Provide assistance with CQL accreditation preparation.
5. Maintain property leases for region.
6. Assist in coordination of agency events.
7. Backup to switchboard.

Disclaimer - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Liberty reserves the right at its sole discretion to amend its policies, programs and/or guidelines, including the contents of this job description, at any time without prior notice. A candidate's rate of pay is based upon a consideration of several factors which may vary based upon the position. These factors may include education, prior work experience, licenses, certifications and labor markets. In addition to your pay, Liberty cares about you and invests in you as a team member, so that you can take care of yourself and your family. Liberty offers eligible team members and their dependents comprehensive health benefits and programs, which may include, medical, dental, vision, life insurance, 401k and more, to help you and your family take care of your whole selves.