Legal Executive Assistant

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.

Title:

Legal Executive Assistant

Location :

New York City, NY (Hybrid)

Key Notes

• Support a renowned, multi-billion-dollar global law firm with a reputation for excellence

• Work closely with high-level partners and clients, managing critical operations

• Join a culture of collaboration and high performance, fostering professional growth

• Hybrid work flexibility available after onboarding

• Competitive compensation and comprehensive benefits package

Responsibilities:

• Provide project management and support for the attorney's practice, ensuring all deadlines are met and tasks are completed efficiently.

• Act as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages with accuracy and discretion.

• Build and maintain professional relationships with teams to ensure efficient and effective collaboration.

• Delegate assignments to Legal Support Assistants and other support staff, monitoring progress and providing feedback.

• Draft, proofread, and finalize legal documents, correspondence, and presentations.

• Oversee and maintain electronic and paper filing systems, ensuring all documents are easily accessible.

• Conduct research for case preparation and executive briefings.

• Coordinate meeting logistics, prepare agendas, and ensure all necessary materials are available.

• Manage billing matters, including approval forms and communication with the Billing Department.

• Maintain the attorney's calendar, schedule meetings, resolve conflicts, and organize travel itineraries.

• Oversee the timely and accurate processing of attorney expenses and time entries.

Requirements:

• A minimum of 5 years of experience in an administrative role within a corporate or legal environment, providing support to upper-level leadership.

• Strong communication skills, both written and verbal, with the ability to convey complex information clearly and concisely.

• Exceptional time management and organizational skills, with the ability to prioritize tasks in a fast-paced environment.

• Proven ability to work independently and make sound decisions on behalf of the attorney.

• High level of professionalism and discretion, with the ability to handle confidential and sensitive information.

• Process-driven professional with excellent attention to detail.

• Proficiency with legal research tools, case management software, accounting software, and standard production applications (Word, PowerPoint, Excel).

• Flexibility and willingness to learn new skills and adapt to evolving needs, including the use of new technology and AI-powered tools.

• Proficiency with virtual collaboration tools such as Zoom and Teams.

Education:

• Required: High School Diploma or GED

• Preferred: Bachelor’s Degree

Benefits:

• Medical, Dental and Vision Insurance

• Health savings account (HSA)

• Flexible spending account (FSA)

• Commuter spending account

• Basic life and accidental death & dismemberment insurance (AD&D)

• Short Term and Long Term Disability coverage

• Guide+Thrive (EAP)

• Critical illness insurance

• 401(k) and Profit sharing plan

• PTO and Holiday

• Plus much more!