Program Book Coordinator

Department: Artistic
Supervisor: Vice President & Artistic Director
Employment Type: Part-Time (10 hours per week), Non-Exempt
Location: Remote (with opportunity to work onsite if preferred)
Compensation: $19 per hour

The Program Book Coordinator reports to the Artistic Director and is responsible for compiling the printed programs for Caramoor’s performances. Caramoor presents approximately 50 concerts annually, with about two-thirds requiring printed programs.

Responsibilities

• Source program notes for applicable programs from a roster of program note writers.
• Obtain texts and translations for applicable vocal programs.
• Request updated artist biographies, as necessary.
• Fact-check all program content and align formatting with provided Style Guide.
• Assemble program contents into Adobe InDesign template provided by the Marketing and Communications department.
• Incorporate last-minute program changes or prepare inserts, as necessary.
• Coordinate the review and approval process.
• Deliver the final print-ready PDF to the Marketing and Communications department by the scheduled deadline.

Qualifications

• Proficiency in Microsoft Office applications.
• Experience with Adobe InDesign and Acrobat Pro; knowledge of Canva and Photoshop is a plus.
• Knowledge of and enthusiasm for classical music.
• Impeccable attention to detail and organization.
• Excellent time management skills; ability to meet deadlines.
• Ability to work independently and collaboratively.

About Caramoor
Recognized for its rich and storied history, the Caramoor Center for Music and the Arts is a leading cultural center in the New York metropolitan region and is known as a “year-round powerhouse of cultural activity” ( BBC Music Magazine ).

Caramoor’s mission is to enrich the lives of audiences through innovative and diverse musical performances of the highest quality, mentor young professional musicians, and engage children through interactive educational experiences that deepen their relationship to and understanding of music.

Founded in 1946, Caramoor presents 50-60 live music performances throughout the year, including a seven-week Summer Season with more than 30 outdoor concerts on multiple stages, and a series of concerts in the historic Rosen House in the fall and spring. A wide variety of innovative and diverse musical programs, performed by world-class artists and rising stars, is presented, including classical, jazz, American roots, global, American songbook, and more. Caramoor also has a permanent and rotating collection of sound art installed throughout the property and provides three mentoring residency programs for young professional musicians.

Formerly the home of art and music lovers Walter and Lucie Rosen, the extensive grounds include gardens and outdoor music venues, as well as the historic Rosen House, a Mediterranean-style villa completed in 1939 and filled with European and Asian artworks. In 1946, the Rosens opened their home to the public to enjoy concerts and be inspired by the grounds, and the historic Rosen House is listed on the National Register of Historic Places. For more information about Caramoor please visit .

Caramoor joins with those who seek to promote equality, eradicate injustice, and support inclusion. As in a choir, our world benefits from a multitude of voices coming together in harmony.

Caramoor is an Equal Opportunity Employer (EEO); this means that all aspects of employment, including but not limited to, recruiting, advertising, hiring, training, promotions, compensation, benefits, transfers, layoffs, return from layoffs, disciplinary action and discharge shall be conducted on the basis of qualification and ability without regard to actual or perceived race, religion, political affiliation, disability, sex (including sexual violence and sexual harassment), sexual orientation, gender identity, gender expression, pregnancy or any reproductive health decisions, genetic disposition, neurodiversity, color, age, weight, national origin, citizenship, familial status, marital status, domestic victim status, military and veteran status or any other basis protected by law.

We pledge to uphold equality in our hiring and employment practices, and to create an environment where everyone, from any background, can do their best work.