Administrative assistant

Order#: NY1548974

Administrative Assistant - PT

Position Overview:

We are seeking a part-time Administrative Assistant to support the ICC with various administrative duties and assist with membership, events and monthly meetings. This position will report to the President of the ICC. The successful candidate must have excellent organizational and communication skills, be detail-oriented and able to multi-task. The Administrative Assistant will need to be able to work independently and use their own initiative.

Responsibilities:

Responsibilities include, but are not limited to: Meetings: Attend monthly board and committee meetings to take meeting minutes Post minutes to website and send to board members with list of actionable items Prepare meeting agendas, minutes and other materials needed for meetings and distribute to board members one week in advance Responsible for meeting coordination and communication including member scheduling, reserving meeting location and posting meeting details on the Band App (internal communications app) and the ICC website Membership: Respond to or delegate member inquiries regarding account changes Make calls or communicate with members via email or USPS on behalf of the Membership Committee

Events:

Initiate contact to potential event sponsors (email, phone, site visit) Collect raffle items/donations and gather items needed for events including ordering banners, awards and certificates Coordinate attendee registration at Chamber events Work closely with Communications Coordinator and Event Chairs to assist in event coordination

Communications:

Monitor emails and handle inquiries or direct them to the appropriate individual within 48 hours Print, prepare and send out mailings Qualifications: Strong written and oral communication, interpersonal and organizational skills. Quick learner who can solve problems independently. Highly detail-oriented with the ability to prioritize multiple tasks. High level of computer literacy; must be proficient with MS Office. Must have own computer with MS Office. Must provide own transportation for site visits, gathering mail from P.O. Box and donation items. Available during daytime hours for monthly meeting and scheduled events

How to Apply:

The Irondequoit Chamber of Commerce is soliciting applications for this position immediately. Please forward cover letter and resume to [email protected] with the subject line: "Resume".