Office Clerk

Construction Trades Staffing is seeking an Office Clerk with Accounts Receivable and Accounts Payable experience and that will provide essential administrative support to ensure the smooth operation of our client's office located in Buffalo, NY. The ideal candidate is organized, proactive, and capable of handling multiple tasks with accuracy and professionalism. This position starts as part-time with the potential to transition to full-time based on performance and business needs.

• Administrative Support:
• Manage incoming calls, emails, and correspondence, directing inquiries to appropriate departments.
• Maintain organized filing systems (both digital and physical) for office documents, invoices, and records.
• Schedule appointments, meetings, and manage office calendars.
• Assist with data entry, document preparation, and report generation as needed.
• Order and maintain office supplies, ensuring inventory is adequately stocked.
• Accounts Receivable (AR):
• Process customer invoices and ensure timely delivery to clients.
• Monitor and follow up on outstanding payments, communicating with clients regarding overdue accounts.
• Record and reconcile payments received in the accounting system.
• Assist in preparing AR aging reports for management review.
• Accounts Payable (AP):
• Review and process vendor invoices for payment, ensuring accuracy and proper authorization.
• Enter AP transactions into the accounting system and maintain accurate records.
• Assist with vendor inquiries and resolve discrepancies in billing.
• Prepare payment runs (e.g., checks, ACH transfers) for approval by the Office Manager.
• Additional Duties:
• Support monthly account reconciliation and assist with financial reporting.
• Collaborate with team members to streamline office processes and improve efficiency.
• Provide backup support for other administrative tasks as needed.
• Maintain confidentiality of sensitive financial and company information.

• High school diploma or equivalent; associate’s degree in business, accounting, or related field preferred.
• 1-2 years of experience in an office or clerical role, with exposure to AR/AP processes.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software (e.g., QuickBooks, Sage, or similar).
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Basic understanding of accounting principles related to AR and AP.
• Team player with a positive attitude and willingness to learn.