HR Coordinator
- The HR Coordinator is responsible for the day-to-day coordination of the HR administrative functions including onboarding and separations for all employees and recruitment and changes in employment information for part-time employees.
- Responsible for the overall coordination of orientation including partnering with the Information Technology and Investigations and Security Departments and ensuring that all activities are completed for new hires.
- Provides back-up support for orientation sessions.
- Reviews and processes part-time employee changes for accuracy.
- Responsible for part-time recruitment and the creation of new part-time positions.
- Follows-up with leadership and managers, as needed, to ensure accuracy of information.
- Partners with Finance and Payroll regarding employee information.
- Resolves all employee issues related to Finance/Payroll.
- Under the guidance of the VP of Human Resources and Director of Labor and Employee Relations and Labor Counsel, provides level I employee relations assistance to supervisors in solving work-related problems and performance management issues.
- Interprets all company policies to assure proper adherence by managers.
- The HR Coordinator will function as a project team member on HR automation projects and will be involved in operational aspects including planning, scheduling and monitoring activities to fulfill identified project requirements.
- Under the direction of the Assistant Director of HR, researches opportunities and develops project plans.
- Helps develop new initiatives. Analyzes trends, develops strategies for various programs and initiatives.
- Assists in generating training and communication documents.
- Coordinates internal training sessions/seminars for Kronos and other QPL wide HR related topics.
- Implements process improvements, recommends corrective action.
- Responds to inquiries and troubleshoots issues in a timely manner.
- Provides direction and clarification to Payroll and managers regarding employee’s time and attendance records.
- Executes changes in Kronos on an as needed basis.
- Processes full-time separations and retirements, calculates payout totals.
- Provides back-up support to the HR Leaves Specialist.
- Under the direction of the VP of HR and Assistant Director of HR, generates all user communications relating to time and attendance processes.
- Provides backup support for Donated Sick Leave, Optional Terminal Leave Early Payout, Compensatory Time Payout and similar HR Programs.
- Processes and reviews time and leave related forms.
- Generates SAP reports monthly and monitors employment authorizations and expirations.
- Runs monthly reports to ensure compliance and renewals as needed. (e.g. Working Papers, Visas)
- Audits documents for accuracy and compliance to federal and state regulations.
- Manages communication with employee and management.
- Administers I-9 binders for all active and inactive employees.
- Oversees the employment verification process.
- Ensures that verifications adhere to established legal guidelines.
- High School Diploma or Equivalency.
- 5 years of human resources or related professional experience required.
- Must be highly organized and detail oriented, flexible and a self-starter.
- Excellent oral and written communication skills and intermediate knowledge of MS Word and MS Excel required.
- Commitment to serving all communities in the most diverse area of the country.
- Bachelor’s Degree and 4 years of human resources or related professional experience preferred.
- Experience with other MS Office applications, SAP, Kronos preferred.
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