Administrative Assistant

Job Purpose:

The Administrative Assistant is responsible for all tasks involving the front office and reception area, including proper handling of all incoming calls, incoming mail, and visitors. It is also his/her job to organize and maintain the corporate calendar. This individual is also responsible for maintaining all common areas throughout the office as required. This is a Full-Time Position. * Please email your resumes to [email protected]

Duties and Responsibilities:

· Operate Alert’s switchboard from 9:00 AM- 6:00 PM; receiving and transferring telephone calls, announcing callers, taking brief messages, and passing these on via e-mail.

· Manage the reception area to ensure effective telephone and mail communications.

· Open and distribute mail.

· Greet and welcome visitors to the Offices between 9:00 AM- 6:00 PM; ensuring they sign in, and informing the relevant staff member of their arrival.

· Keep a record of staff and visitors signing in and out of building in the Visitors Book.

· Monitor and ensure that the reception area is kept tidy and projects a business-like image.

· Manage conference room reservations and organize all aspects of meetings, which includes taking care of any catering arrangements if necessary.

· Email or upload customer sales invoices and other communication as needed.

· Organize and coordinate meetings for COO, HR Director, and CFO as requested.

· Report telephone equipment and line faults to IT manager.

· Review and update staff contact and telephone extension lists. Note any changes and advise all staff accordingly.

· Ensure that the kitchen is well stocked with milk, sugar, tea, and coffee and alert the proper party when supplies are needed.

Skills :

· Must be reliable, punctual, and organized.

· Must have pleasant phone manner.

· Must have familiarity with MS Word and Outlook.

Qualifications :

Education - High School Diploma or Equivalent

Administrative Office Experience/Receptionist Experience: 2 Years (Required)

Microsoft Office: 2 Years (Required)

* Please email your resumes to [email protected]

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person