Executive Assistant

About the Role

This is a true right-hand EA role. Not pure scheduling support. Not pure project management. We are hiring a force multiplier who can take ownership of how a senior executive's time, communications, and operating cadence run day to day. You will act as a gatekeeper, an editor, and a quiet operator behind one of the busiest desks at Crux.

The role is dedicated to 2-3 senior executives, with light support to their broader team — onsites, internal events, and select client-facing events on a national basis.

What You'll Own

Calendar management and gatekeeping
Prioritize aggressively against business objectives. Title meetings clearly, build attendee lists, and ensure prep context lands in advance. Defend focus time when it matters.

Inbox triage and response management
Filter and prioritize non-securities email. Draft replies on the executive's behalf and build toward trusted delegation over time. Anything touching regulatory compliance routes only through the executive — training to recognize those moments is part of the job.

Executive operations
Pull together meeting materials and agendas with the right context. Sit in on select meetings to capture follow-ups and track action items to completion. Coordinate interview loops and keep candidate feedback current.

Workflow systems
Maintain hygiene across HubSpot , Rippling , and Ramp (expense approval). Track candidate feedback. Keep light CRM data clean and current.

Travel and personal logistics
Maintain a single, integrated view across business and personal travel and health appointments. The executive books their own personal travel; you will keep visibility on when they are in or out and align it with the business calendar.

Events and offsites
Coordinate closing dinners, team onsites, conferences, and client and investor events. Some travel required (roughly once a month, TBD), primarily for team onsites and events.

Light deck and formatting support
Deck edits and formatting polish — not heavy content creation.

How We Operate

Our leaders' days are fast, externally facing, and shaped by deal activity in real time. Priorities shift, decisions get made with incomplete information, and the inbox and calendar are the two biggest pressure points. We are looking for someone who can:

• Operate proactively, not reactively
• Make decisions within defined boundaries and escalate when needed
• Move at the pace of the desk — expect long hours and real-time responsiveness across a mix of Slack, text, and email
• Hold the line on prioritization, and push back constructively when it serves the work

What You Bring

Must-haves

• Strong judgment and prioritization
• High discretion and confidentiality
• Ability to manage up and push back when needed
• Detail-oriented with strong follow-through
• Systems-oriented — you impose structure where there isn't any
• AI fluency or appetite to get there

Nice-to-have

• Experience supporting senior executives in finance, banking, or another regulated environment
• Familiarity with HubSpot or comparable CRM tools

No prior fluency in financial concepts or investor workflows is required. The right person can learn what they need on the job.

Logistics

• Location : Remote, optional offices in NYC, DC, or SF
• Target start : October or sooner