Executive Assistant to Senior MD

Job Description

Job Description

Our client, a mission-driven organization focused on transforming complex industries through data, research, and strategic insights, is seeking an Executive Assistant to support a Senior Managing Director within the HealthTech sector.

This is a high-impact opportunity for a proactive, polished professional who thrives in a collaborative environment and enjoys serving as a true business partner. The Executive Assistant will provide executive, operational, and project support while helping to drive efficiency across a growing organization.

This role operates on a hybrid schedule of 3 days per week in the office (Monday, Tuesday, and Thursday).

Key Responsibilities

• Provide comprehensive administrative and operational support to a team of senior executives

• Manage complex calendars, meeting prioritization, and scheduling across internal and external stakeholders

• Coordinate logistics for meetings, including agendas, materials, note-taking, and follow-up on action items

• Plan and execute internal events, leadership meetings, and advisory sessions, including catering, travel logistics, technology coordination, and attendee communications

• Arrange domestic travel, prepare expense reports, and support invoice processing

• Maintain organized digital files, trackers, templates, and departmental records

• Assist with vendor coordination, contract administration, and subscription management

• Support onboarding logistics and orientation activities for new team members

• Conduct research and manage special projects to support executive and organizational priorities

• Partner closely with administrative colleagues across the organization while providing reception and team coverage as needed

Ideal Candidate Profile

• 10+ years of experience supporting senior executives in a fast-paced, professional environment required

• Bachelor's degree preferred

• Demonstrated ability to balance multiple priorities while maintaining exceptional attention to detail

• Strong project coordination and organizational skills with a proactive, solutions-oriented mindset

• Outstanding written and verbal communication skills with a polished executive presence

• Experience managing confidential information with discretion and professionalism

• Advanced proficiency with Microsoft Office and expense management platforms

• Positive, collaborative attitude with a willingness to take initiative and continuously expand responsibilities

Compensation & Work Structure

• Hybrid schedule: 3 days per week in the office (Monday, Tuesday, and Thursday)

• Base salary range: $85,000–$105,000, plus discretionary bonus

• Comprehensive benefits package, including robust healthcare coverage, generous retirement benefits, paid time off, and flexible workplace policies