Payroll Specialist

Job Description

Job Description

Company Overview:

Public Health Solutions (PHS) is a 501(c)3 non-profit community-based organization (CBO) that has existed for 70 years to improve health equity and address health-related social needs (HRSN) for historically underserved marginalized communities. As the largest public health nonprofit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable families, supporting community-based organizations through our long-standing public-private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS. Learn more about our work at healthsolutions.org.

PHS administers WholeYouNYC (WYNYC), a coordinated community resource network that builds trustworthy and reliable pathways between healthcare providers, health plans and CBOs providing critical resources in the community that address the social drivers of health. WYNYC brings together over 100 organizations offering various programs – such as food, housing, employment, health insurance, and sexual health services – across all five boroughs. These services and programs make it possible for New Yorkers to live their healthiest lives and ultimately reduce health disparities and advance health equity. To date, our network has already impacted thousands of lives through community partnerships and referrals, generating millions in estimated healthcare savings.

New York State (NYS) recently announced the availability of $500M statewide to support Social Care Network (SCN) lead entities responsible for coordinating social care delivery in various regions across the state. Public Health Solutions (PHS) and our WYNYC network were awarded the role of regional SCN for Brooklyn, Manhattan, and Queens.

This is a grant-funded position ending March 31, 2027.

Position Summary:

The Payroll Specialist will report to the Director of Payroll Services. This role ensures accurate and timely end-to-end payroll processing for all employees while maintaining compliance with federal, state, and local regulations. The Payroll Specialist will also serve as a subject matter expert in payroll processes, systems, and tax compliance. This role requires critical thinking skills, the ability to oversee multiple tasks and deadlines efficiently, and the capability to assume key roles in unit projects and assigned tasks. Independently perform specialized tasks and problem resolution for complex issues while managing multiple issues and deadlines efficiently. Assume key roles in unit projects and assigned tasks.

Specifically, the Payroll Specialist will:

Process bi-weekly payroll for all PHS employees, ensuring accuracy in pay calculations including wages, bonuses, commissions, benefits, and deductions, maintaining compliance with labor regulations, and standard accounting principles.

• Process payroll on ADP and oversee complex and sensitive payroll requests and issues.
• Prepare relevant tax returns, IRS forms, payroll-related journal entries, and reports for managers and Finance.
• Coordinate with HR, Finance and Benefits teams to ensure data integrity (e.g., new hires, terminations, and PTO, etc.) and to resolve employee pay inquiries and payroll issues, as well as providing guidance on garnishments, child support, IRS levies, and pay practices.
• Support internal and external audits related to payroll and provide support for employee payroll inquiry requests from the CFO and Controller.
• Ability to maintain a high level of confidentiality.

Qualifications and Experience:

• Bachelor’s degree in accounting or another related field.
• 3 - 5 years of experience supporting time and payroll systems in a large corporate environment.
• In-depth knowledge of U.S. payroll regulations, tax laws, and reporting requirements of payroll tax rules for withholding at the federal, state, and local levels.
• Experience with ADP Workforce Now, ADP Payroll and ADP Reporting.
• Strong written, verbal communication, and analytical skills.
• Effective time management skills, balance competing priorities, and organize work activities.
• Perform other duties as assigned.

Desired Skills:

• Certified Payroll Professional (CPP)
• Experience working in a complex organizational structure.

Benefits:

• Hybrid Work Schedule.

• Generous Paid Time Off and Holidays.

• An attractive and comprehensive benefits package including Medical, Dental and Vision.

• Flexible Spending Accounts and Commuter Benefits.

• Company Paid Life Insurance and Disability Coverage.

• 403(b) + employer matching and discretionary company contributions.

• Ongoing training and continuous opportunities for professional growth and development.

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.

We look forward to learning more about you!

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.