Coordinator Recruitment Administration

Millions look to us to progress their careers. We look to you.

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

The Role

Our role is your opportunity to shape the future of talent acquisition. Are you interested?

As a Recruitment Administration Coordinator, you'll play a crucial part in our Talent Acquisition process, ensuring smooth and efficient operations at every step. Your responsibilities will focus on managing candidate databases, candidate care responsibilities, coordinating communication and facilitating the onboarding process. You'll focus on maintaining candidate records, tracking progress, and providing administrative support to the recruitment team.

It is an onsite role, requiring three days per week at the client’s location in New York City.

Salary range (USD): $47,000 - $62,000

Key Accountabilities

What you’ll be doing

• Managing account specific administration activities for the following scope of services: CV capturing, requisition management, interview scheduling, help desk support, candidate checklist management, candidate care, offer management, onboarding, invoice admin, updating applicant tracking system, identity & address verification and pre-employment screening
• Managing other various ad-hoc administration activities to support the effective running of the recruitment process e.g., updating Operations Manual or other process documentation
• Completing reports and trackers accurately and to deadlines
• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors and other account stakeholders
• Ensuring stakeholders and colleagues are continually appraised and updated on the relevant processes, including changes providing first line support for managing and resolving escalations
• Reviewing processes to identify areas of improvement
• Overseeing work allocation and reviewing accuracy of output for other (Senior) Recruitment Co-ordinators

Skills & Requirements

You’ll need to demonstrate

• Previous experience working within a Talent Acquisition Team with a focus on candidate care, recruitment onboarding, answering candidate questions and admin processes.
• Effective English business communication skills, written and oral, plus any client specific languages as required.
• Working knowledge of Microsoft packages; Outlook, Word, Excel.
• Adaptability, analyzing and problem solving, improving & innovating.

• Experience of using recruitment technology.
• Working knowledge of legislation affecting area of work (e.g. age discrimination, employment risks for contractors, OFCCP)

Desirable skills & experience

• RPO experience
• Experience of working within a highly complex or matrixed organisation
• Experience of working with remote teams
• Experience of using databases

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• We are committed to pay transparency and fairness. For this role, the initial expected remuneration for US is $47,000 - $62,000 USD plus applicable benefits.

U.S. Medical/Rx, Dental, Vision, Spending Accounts, Life, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Performance Bonus

This range is specific to the advertised location and may not be applicable to other locations.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [email protected] or make a member of our Talent Acquisition team aware at any time.

If you’re ready to bring your skills and curiosity, click Apply and let’s explore what we can achieve together!

Details

Reference

AMS31455

Closing

13/06/2026

Location

United States, New York, New York

Schedule

Full Time

Business area

Administration

Sector

Investment Banking

Employment Type

Permanent