Legal Secretary

A well-established law firm in the Capital Region is seeking an experienced, detail-oriented Legal Secretary to join their team. This role requires a professional who can manage legal administrative tasks, draft correspondence, and maintain organized files. The ideal candidate will possess excellent communication skills and a deep understanding of legal terminology and court procedures. Experience with personal injury law a big plus.

The firm is looking for a team player where no task is too small.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Responsibilities:

-Format, draft, and proofread legal correspondence, briefs, pleadings, and discovery documents.

-Prepare and compile estate planning binders, real estate documents, and closing materials.
-Scan, transcribe, and index digital and physical documents into the firm’s case records system.

-Maintain active calendars for multiple attorneys to track court dates, depositions, and deadlines.

-Coordinate travel arrangements and logistics for out-of-town hearings, trials, and client meetings.

-Manage state and federal electronic filings (ECF) in compliance with New York State court systems.

-Greet incoming clients and maintain a polite, highly professional front office atmosphere

-Answer and route calls, take clear messages, and field basic client updates responsively.

-Support billing processes by logging attorney billable hours and inputs via law firm management software.

Qualifications:

-Minimum of 2–3 years of clerical experience, preferably within a law firm or litigation environment.

-High school diploma or GED required; Associate's or Bachelor's degree preferred

-High proficiency with Microsoft Office (Word, Excel, Outlook) and standard law office tech

-Strong familiarity with New York State court procedures and general civil litigation terminology

-Impeccable typing accuracy, strong time-management habits, and an ability to multitask under pressure.

-Active Notary Public designation is a strong plus

What We Offer

-Competitive compensation based on legal experience.

-Comprehensive benefits package including health insurance and 401(k) options.
-A professional, supportive, and focused team environment.
-Hybrid model after one month of onsite training with company provided laptop, supplies, and phone to support remote work.