Legal Practice Assistant

An elite global law firm is seeking a highly organized and proactive Legal Practice Assistant to join its New York office. This is a dynamic opportunity for someone who thrives in a fast-paced legal or financial services environment and is passionate about delivering high-level administrative support to attorneys and professional staff.

You’ll be part of a collaborative, client-focused culture that values professionalism, initiative, and attention to detail. This position is perfect for an experienced executive assistant or legal secretary ready to contribute to complex legal matters with accuracy and efficiency.

What’s the job?

• Provide comprehensive administrative support to attorneys and legal professionals
• Screen calls, manage email and voicemail communications, and maintain attorney calendars
• Coordinate meetings, handle travel arrangements, and prepare detailed expense reports
• Draft and format correspondence, presentations, and legal documents with a sharp eye for grammar and formatting
• Manage matter intake processes, conflict checks, and maintain accurate client records
• Assist with billing processes and act as liaison with accounting as needed
• File documents electronically, manage legal correspondence, and maintain accurate case files
• Utilize Microsoft Office, legal document management systems, and proofreading tools to ensure high-quality deliverables
• Support the department’s workflow through collaboration and overflow task management
• Participate in pilot programs and special projects across the office

What’s needed?

• Minimum 5 years of administrative experience, ideally in a legal or financial environment
• Strong typing skills (70+ wpm) and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Familiarity with document management systems and Visio preferred
• Bachelor’s degree preferred; high school diploma or equivalent required
• Exceptional communication, time management, and customer service skills
• Ability to multitask, adapt to shifting priorities, and maintain confidentiality
• Strong attention to detail, independent judgment, and a proactive mindset

What’s in it for me?

• Competitive salary ranging from $83,000–$110,000
• Comprehensive benefits package including 401(k), life insurance, and wellness programs
• Access to backup childcare/eldercare and professional development support
• Collaborative team culture with recognition for excellence and innovation

Join a firm that values growth, professionalism, and teamwork—and where your contributions directly impact high-profile client work. Apply now to take your career to the next level.