Employee Program Assistant

The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Employee Program Assistant is responsible for assisting with the administration and implementation of the New York State/United University Professions Joint Labor-Management Committees (NYS/UUP JLMC) programs for UUP-represented employees, including coordinating and managing projects and activities related to the statewide labor-management committees. The Employee Program Assistant collaborates with staff and acts as a credible and neutral liaison between OER, UUP and SUNY staff to develop and deliver professional development programs on the 29 SUNY campuses. Occasional travel throughout the State may be required. Duties include but are not limited to: • Develop and maintain ongoing communication and a working relationship with labor-management committee members and consult with them in planning and achieving committee goals and objectives.• Administer and manage the daily activities of NYS/UUP JLMC programs including preparing and responding to routine inquiries and requests in a timely manner. • Keep abreast of current and emerging issues affecting UUP-represented employees and campuses pertaining to professional development and employment opportunities. Assess these issues and needs and recommend appropriate professional development programs that will further employees’ professional development. • Review and process applications for reimbursement and communicate with applicants, labor-management committees, SUNY System Administration, and campus staff as needed. • Assist with developing and recommending proposals that are tailored to address specific employee and campus needs, for consideration by the Executive and statewide labor-management committees.• Assist with monitoring and evaluating the quality of programs, projects, instructors, curriculum, and program delivery, and recommend changes to the Executive Labor-Management Committee and statewide labor-management committees as appropriate. • Assist with the design and development of customized materials, outreach efforts and marketing strategies to ensure information regarding professional development programs and workshops is disseminated to UUP-represented employees and campuses.• Assist with presenting information regarding NYS/UUP JLMC programs to campus staff, the UUP delegate assembly, and other events as needed. • Assist with facilitating labor-management committee meetings, preparing and presenting materials and information, preparing minutes, and following-up as required. • Assist with making recommendations for allocating labor-management funds, monitoring the expenditures of these funds, and working with OER and SUNY System Administration finance staff. • Assist with preparing summary reports on program usage and expenditures to present to the Executive Labor-Management Committee, statewide labor-management committees, campus staff, and as requested internally. • Assist with monitoring and updating the NYS/UUP JLMC website to ensure information is accurate and current.• Perform other duties as assigned.

The minimum qualifications required for this vacancy. Minimum Qualifications • Bachelor’s degree and two years of relevant experience.* • Experience working in a labor-management environment, or relevant experience including working in a collaborative environment that includes teamwork, cooperation or joint effort from both sides in joint problem solving.• Some familiarity with a college setting, preferably the State University of New York System or similar organization.• Strong interpersonal skills and ability to interact with a diverse population. • Excellent oral and written communication skills.• Ability to research, analyze and organize data, and prepare reports. • Ability to handle multiple tasks and prioritize assignments.• Knowledge of Microsoft Office.*Substitutions: four years of specialized experience or associate’s degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.

Additional comments regarding the vacancy. Additional Comments Work Hours and Telecommuting will be discussed during the interview.The Office of Employee Relations does not discriminate on the basis of race, color, national origin, age, sexual orientation, religion, disability, or other protected class status in the admission to, access to, or employment in their programs or activities.REASONABLE ACCOMMODATION: The Office of Employee Relations/Labor Management Committees provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify [email protected] or 518-473-3467.NOTE ON TELECOMMUTING: The Office of Employee Relations/Labor Management Committees employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Office of Employee Relations/Labor Management Committees Telecommuting Program Guidelines.

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