Medical/ Administrative Coordinator (Front Desk) 7:00am-3:00pm

About the Organization

 Center for Community Alternatives (CCA)  supports and builds power with people across New York State who have been affected by mass incarceration,criminalization and community disinvestment. Through a statewide network of direct services, advocacy and organizing, and by supporting the leadership of directly-impacted people, we advance civil and human rights for all New Yorkers. CCA works to build a world where everyone has what they need to thrive. 

 Why Join the Team?

AtCCA, we are committed to fair transparent pay, and we strive to provide competitive market-informed compensation. The successful candidate's salary is determined by the combination of knowledge, skills, competencies, experience,and geography.  Our goal is to continue to make CCA one of the most desirable nonprofit places at which to work, and in part, recognize the importance of work-life balance. 

Position Summary:

Job Summary: The Receptionist greets all CCA participants, visitors, vendors and staff, handles appointment scheduling, check-ins, payments and helps participants navigate CCA’s office. The receptionist provides general office support to all programs within the 25 Chapel Street office with a variety of clerical activities and related tasks like answering incoming calls, directing calls to appropriate staff, mail distribution, and similar clerical duties as assigned.

Direct Supervisor: Manager of Operation and Human Resources

Responsibilities:

• Greet staff, visitors, vendors and participants, checking participants in for appointments per front desk established procedure, and providing all visitors/vendors an attestation form with HIPAA Confidentiality Statement.
• Assist participants in scheduling and rescheduling appointments and provide reminders of upcoming appointments.
• Answer telephone calls, routing calls to the appropriate person.
• Facilitate participant referrals and admissions by collecting information via telephone or in- person.
• Update participant demographic information in the electronic health record information.
• Collect and reconcile payments from participants, where applicable following established procedures.
• Be a point of contact for participant and visitor questions, providing answers directly or directing them to the right resource.
• Provide Metrocards to eligible participants. Provide coverage for other clerical duties as needed.
• Participate in staff meetings, supervisory meetings, and training.
• Identify and report opportunities to improve the quality of care, staff effectiveness, and participant satisfaction.
• Word process reports, memoranda and correspondence.
• Purchases Orders for medical and office supplies.
• Create IDs and replacement IDs
• Reminding participants when their insurance expires.
• Conduct timely reviews of staff credentials in Streamline Verify to ensure proper credentialing verification
• Manage the Public Transport Automated Reimbursement (PTAR) process, submitting required reports and addressing issues.
• Run Central Registry Report Add and Discharge participants.
• Medical Dispensing Report from eCR once per week every week.
• Assist with Insurance Verification
• Supervise reception area. Maintain a clean, welcoming and comfortable environment.
• Receiving and sorting daily mail and packages.
• Uploading photo to EHR
• Member of CCA Office Safety Committee.
• Perform data entry or other administrative tasks as assigned.

ALL APPLICANTS MUST SUBMIT COVER LETTER WITH RESUME.

• 12 paid holidays per year
• 20 days of earned time off (ETO) for full-time staff, with the ability to use it after 90-days of employment.
• Time off is earned starting on your first day.
• 7 days of paid sick time
• 100% paid family leave
• 3% retirement contribution regardless of employee contribution, applicable to salary after the 1st 6 months of employment
• Public Service Loan Forgiveness (PSLF) Program

CCA Website: HERE