Department Coordinator, Dean of Liberal Arts & Sciences

Company Description:

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for a Department Coordinator, Dean of Liberal Arts & Science.

Job Description:

Reporting to the Assistant to the Dean of Liberal Arts & Sciences (LAS), the Department Coordinator provides comprehensive administrative and operational support to the Dean's Office. The role supports faculty, staff, and students through coordination of academic processes, scheduling, reporting, and office operations. The Coordinator manages high-volume interactions, exercises independent judgment, and ensures efficient and responsive service delivery that directly supports enrollment, faculty services, and student satisfaction.

Essential Functions:

Administrative & Operational Support

• Provide high-level administrative support to the Dean's Office, including drafting correspondence, reports, and meeting materials.
• Coordinate the Dean's calendar, including meetings with faculty, staff, students, and candidates.
• Maintain office operations, procedures, records, supplies, and equipment.
• Maintain staff vacation schedules (Winterim and Summer) to ensure adequate office coverage.
• Assist with the LAS School's scholarships, including generating reports to verify eligibility.
• Initiate action forms and track progress via SmartSheet.
• Schedule events through 25Live.

Academic & Faculty Services Support

• Verify accuracy of faculty and supervisory timesheets and absence reports.
• Process faculty-related administrative actions including assignments and payroll-related documentation.
• Support faculty search processes by advising search committee chairs on procedures and required documentation.
• Coordinate candidate interviews and scheduling with the Dean.
• Provide faculty with administrative support related to grants.

Student Services & Academic Operations

• Assist students and departments with registration issues using Banner and Degree Works.
• Enter prerequisite waivers, special permissions, and course-related transactions.
• Provide support for course withdrawals and registration approvals when departmental offices are unavailable.
• Assist the Presidential Scholars Program with special permission waivers.

Budget & Financial Operations

• Process purchases, vouchers, and payments using Financial Enterprise.
• Maintain office supply inventory and coordinate procurement of materials and equipment.
• Support financial tracking and administrative coordination of departmental expenses.

Data Management & Reporting

• Track enrollment and generate reports using Argos and other institutional systems.
• Run student academic history reports and maintain accurate institutional records.
• Ensure accuracy and integrity of data related to faculty, students, and departmental operations.

Communication & Stakeholder Engagement

• Serve as a primary point of contact for faculty, staff, and students within the Dean's Office.
• Respond to high-volume inquiries via phone, email, and in person with professionalism and discretion.
• Facilitate communication between the Dean's Office and academic departments.

Additional Responsibilities

• Support a high-volume Dean's Office environment serving faculty, staff, and students across the School of Liberal Arts & Sciences.
• Support enrollment, student satisfaction, and faculty service delivery through responsive administrative coordination.
• Provide cross-departmental support when LAS departmental offices are closed, ensuring continuity of operations and student services.
• Assist with institutional processes that directly impact academic operations and faculty engagement.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:

• Bachelor's degree required.
• Minimum 2-4 years of relevant administrative experience required.

Preferred Qualifications:

• 3-5 years of experience preferred.
• Experience working in higher education or a similar environment.

Knowledge, Skills, & Abilities:

• Strong organizational, time management, and problem-solving skills.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and customer service orientation.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Strong interpersonal skills with experience working with diverse populations.
• Proficiency with Banner, Argos, Financial Enterprise, and Google Suite applications.

Additional Information:

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary

Salary: $70,522.32 per year; commensurate with experience and qualifications.

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $70,522.32 per year with step increments per Salary Schedule 92, after one year of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.

Benefits

The Fashion Institute of Technology (FIT) provides comprehensive employee benefit programs designed to help keep our faculty and staff and their families healthy, safe, happy, and productive. Our programs also include a variety of components to help our employees improve the quality and balance of their work and family lives, and to help them prepare for their futures.

• Retirement Plans
• Health Care Plan and Dental Plan
• Employee Assistance Program
• Flexible Spending Account
• Commuter Benefit Plan
• FIT Tuition Exemption Program
• Paid Time Off (Vacation, Personal, Sick and Holidays)
• 4-day Summer Workweek
• Qualifying Employer for the Public Service Loan Forgiveness (PSLF) Program

For a full list of FIT benefits, visit our benefits webpage .

Pay Equity by State Employers

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected] .

Visa Sponsorship

This position is not eligible for visa sponsorship by the Fashion Institute of Technology.

Equal Employment Opportunity (EEO) Statement

FIT is firmly committed to creating an environment that will attract and retain people from a range of backgrounds. FIT is firmly committed to creating a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability. The FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether on the basis of race, color, creed, age, national origin, immigration or citizenship status, gender, sexual orientation, disability, marital status, partnership status, caregiver status, sexual and reproductive health decisions, uniformed service, height, weight, any lawful source of income, status as a victim of domestic violence or as a victim of sex offenses or stalking, whether children are, may be or would be residing with a person or conviction or arrest record, or any other characteristic protected by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from veterans and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Chief Equal Employment Opportunity Officer/Title IX Coordinator, 212.217.3360.

Annual Security Report

The safety and well-being of FIT's students, faculty, staff, and visitors is of paramount importance. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, FIT publishes an annual report containing crime statistics and statements of security policy, accessible here: . A paper copy of the report will be provided upon request by contacting Public Safety's administrative office number at (212) 217-4999.

Physical Requirements and Work Environment

The working conditions for this position will be primarily in an office space. The physical requirement for this position will require constant sitting, occasional standing, occasional bending, occasional walking, and occasionally lifting 10 lbs. or less.

Application Instructions:

In order to be considered for this position, please submit the following documents online:

• Resume
• Cover letter
• Unofficial Transcript
• A list of three references with telephone numbers and email addresses

Returning Applicants - Login to your FITNYC Careers Account to check your submitted application material.

Review of applications will begin immediately until the position is filled.

Please note that due to the volume of applications, we will not be able to contact each applicant individually.

Additional information about the Fashion Institute of Technology can be found at: .