Administrative Assistant

Part Time Administrative Assistant
Summer Youth Employment Program (SYEP)/ Work, Learn and Grow (WLG)
High School & College Success

STATEMENT OF THE AGENCY:
Commonpoint is a non-profit, multi-service agency with flagship sites in Little Neck, Bayside, Forest Hills, East Elmhurst, and Jamaica with 80 additional sites throughout the community that provides a diverse array of programs and services to over 85,000 individuals. The mission is to sustain and enhance the quality of family and individual life for all members of our community, regardless of religion, ethnic or cultural background, national origin, gender identity or expression, sexual preference, age, or disability, within a pervasive and inclusive environment that facilitates individual growth, meets individual needs and builds community. We accomplish this mission through a broad range of social, educational, and recreational services that reach community members of all ages and backgrounds.

MINIMUM DESCRIPTION:
Commonpoint’s Youth Workforce Department comprises a number of different programs serving individuals predominantly from 14-24 years old. SYEP provides New York City youth with summer employment and educational experiences that build on their individual strengths and incorporate youth development principles. These principles include engaging the talents and interests of youth, developing their skills and competencies, and providing positive adult role models.

ABOUT POSITION:
The person hired as the Part-Time Administrative Assistant will be working in the Summer Youth Employment Program (SYEP) located at John Bowne High School in Flushing and/or remotely. The Part-Time Administrative Assistant will report to the SYEP Program Coordinators.

RESPONSIBILITIES:
The Administrative Assistant will:

• Organize and maintain documentation and digital files/records, including confidential materials.
• Review participant documents via the SYEP YEPS portal and track status on Google Sheets.
• Draft routine correspondence, emails, memos, and reports as needed.
• Assist with data entry, office equipment maintenance, and workflow management to ensure deadlines are met.
• Communicate with student applicants, participants, office staff, and visitors.
• Troubleshoot issues in the YEPS Worksite Portal.
• Respond to questions and requests for information.
• Perform other clerical or relevant tasks as assigned by the supervisor.

QUALIFICATIONS:

• High school diploma (or equivalent).
• Current undergraduate or graduate students, as well as recent graduates, are welcome to apply.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and general internet use.
• Excellent time management and ability to prioritize tasks in a fast-paced environment.
• Strong verbal and written communication skills.

ADDITIONAL PREFERRED QUALIFICATIONS:

• 1–2 years of experience in an office setting.
• Experience managing data and generating reports.
• Familiarity with office operations, including equipment maintenance and vendor management.
• Proven ability to remain composed under stress and respond constructively to feedback.
• Ability to analyze and synthesize information from various sources.
• Demonstrated cultural competency and experience working with diverse populations.

JOB DETAILS:
Schedule: Seasonal, Part Time, 15-19 Hours Per Week. Availability during weekday afternoons is highly preferred.
Salary: $17.50/hour
Modality: Hybrid/Remote

WHY JOIN US?
This is an excellent opportunity to work in a dynamic environment supporting ambitious students and contributing to impactful programs. If you are organized, motivated, and excited to help others succeed, we encourage you to apply!

To Apply: Please submit a cover letter and résumé, as a Word or PDF document only, to Alex Chavez at [email protected]. Please indicate “Administrative Assistant" in the subject line. Due to the high volume of applicants, only qualified candidates will be contacted.

Commonpoint reserves the right to revise or change job duties and responsibilities as the need
arises. ​Commonpoint is an equal opportunity employer/program. Auxiliary aids and services are available upon
request to individuals with disabilities.

About Commonpoint:

Commonpoint is a community centric nonprofit, serving diverse audiences through every chapter of life, across the five boroughs and beyond. We offer a rich range of services through our vast network of professionals, social workers, and volunteers, giving people the tools and resources to connect and grow.At every stage and every age, regardless of disability or ability, people can look to Commonpoint to find care during a crisis, access opportunities to grow, and deepen their sense of connection to those around them. From summer camps and job training to food pantries and private pool clubs, Commonpoint is by your side. We are proud of our clients, partners, and team members who lift each other up, building relationships for a lifetime. Because being a part of Commonpoint is investing in a community where everyone is invited and welcome.