Accounts Payable Associate

Position Summary: The Accounts Payable Associate is responsible for all accounts payable transactions, subject to overview by the Corporate Controller. A strong accounting background is required as this position is a critical component of the monthly closing process. The work is governed by general direction and established procedures. Accountabilities: Reviews all invoices submitted in Concur for proper documentation then approves invoices for extraction to Accounts Payable system. Processes check-run twice weekly and prepares manual check when necessary. Maintains and updates the vendor listing as well as the Master Contractors File. Works with the supervisor during the month-end closing and processes monthly accruals and amortizations. Works closely with various departments in gathering, organizing, and analyzing monthly accruals. Monitors the daily bank transactions report generated by the Controller against any fraudulent charges in our bank accounts. Likewise, prepares the daily cash status for the Controller Assistant Treasurer and helps monitor payment timing and cashflow control. Enters wire and ACH payments. Works with bank representative to handle problems or issues as they arise. Reconciles the Miscellaneous Bank Account and Transfer Account to General Ledger monthly. Answers queries within and outside of the Department as well as from clientele. Serves as back-up for Accounts Receivable when necessary and Payroll. Works with Controller to analyze and resolve monthly variances, as well as other projects as they arise. Prepares and updates payment schedule and sends to the Controller for approval. Works closely with the Controller in providing support in working with the outside auditors during the various company audits. Reconciliations for Singapore and Hong Kong Bank accounts, American Express charges, cash advances, bill to other company, various accounts receivable, deposit account, receivable/postage, hotel deposits and outstanding checks. Importing invoice extracts to Solomon and posting same. Amortization processing. American Express monthly statement report to process in Concur. 1099 reporting and vendor mailing, also sending necessary forms to the IRS. Annual filing for Certificate of Residency. Qualifications: Bachelors degree in Business or Accounting or equivalent years of experience. Knowledge of Excel, Outlook, and MS Word. Working knowledge of Microsoft Solomon software or similar accounting software. Self-starter with proven ability to identify issues, problem solve, multi-task and meet deadlines. Excellent interpersonal and time management skills Strong communication skills are a necessity as this position interfaces with internal and external customers daily.