Executive Assistant
- Location: New York, NY
- Schedule: Hybrid – In Office Tuesday, Wednesday, Thursday | Remote Monday & Friday
- Pay Rate: $45/hour
- Start Date: Ideally immediately following the July 4th holiday
- Provide executive-level administrative support to three senior leaders, including the Vice President of Latin America, Chief Impact Officer, and Chief Communications Officer.
- Manage complex Outlook calendars, coordinate meetings across multiple time zones, and prioritize competing scheduling requests.
- Arrange domestic and international travel through the American Express travel portal.
- Process and manage executive expense reports in a timely and accurate manner.
- Support Salesforce-related contracting and administrative processes (training provided; prior Salesforce experience is a plus).
- Coordinate meeting logistics, prepare materials, and ensure executives are well-prepared for internal and external engagements.
- Serve as a key liaison between executives, internal teams, external stakeholders, and partner organizations.
- Maintain a professional presence in the New York office and provide backup support for visitors, guests, and last-minute in-person requests.
- Handle confidential and sensitive information with discretion and sound judgment.
- Anticipate executive needs and proactively identify solutions to support operational efficiency.
- 5–7+ years of experience in an Executive Assistant role supporting multiple C-suite executives.
- Demonstrated experience managing complex calendars, travel arrangements, expenses, and executive communications.
- Advanced proficiency with Microsoft Outlook and Microsoft Office Suite.
- Experience with Salesforce is highly preferred.
- Strong organizational skills with exceptional attention to detail and follow-through.
- Outstanding verbal and written communication skills.
- Ability to manage multiple priorities while maintaining accuracy and professionalism.
- Proven ability to work independently, exercise sound judgment, and maintain confidentiality.
- Professional, polished demeanor with strong interpersonal skills.
- Experience interacting with executive offices, senior government officials, offices of heads of state, board members, or similarly high-level stakeholders is highly desirable.
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