Procurement Specialist II

Description

Position at MTA Headquarters

JOB TITLE:

Procurement Specialist II

Step 1 - 70% of Top Rate - $34.433426
Step 2 - 75% of Top Rate - $36.892957
Step 3 - 80% of Top Rate - $39.352488
Step 4 - 85% of Top Rate - $41.812017
Step 5 - 90% of Top Rate - $44.271548
Step 6 - 95% of Top Rate - $46.731078
Full Rate of Pay (Curr WP) - $49.190608

Step 1 - New WP 70% - $30.808855
Step 2 - New WP 75% - $33.009488
Step 3 - New WP 80% - $35.210120
Step 4 - New WP 85% - $37.410752
Step 5 - New WP 90% - $39.611386
Step 6 - New WP 95% - $41.812017
Full Rate of Pay (New WP) - $44.012650

Procurement & Material Management

D irector - Rolling Stock Procurement

420 Lexington

9:00 am - 5:30 pm (7 1/2 hours/day) or as required

***This position is represented by the Transportation Communication s Union (TCU)***

Opening:

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Position Objective:

Assist the Manager in supporting the Operations Procurement subgroup by providing Metro-North Railroad with contract management for materials, parts, and equipment in a timely and efficient manner. Monitors and manages procurement commitments to ensure vendor performance meets operational needs.

Responsibilities:

• This is a performance-based position. Performance objectives and indicators have been designed to measure the successful candidate’s achievements quarterly. The employee must meet or exceed these detailed goals as a condition of employment.
• Administration and maintenance of a high volume of ongoing contracts:
  • Represent Metro-North at project meetings and can deal effectively with proper decision - making levels, both within and outside Metro-North. Make decisions exercising independent judgment requiring immediate solutions.
  • Responsible for Metro-North’s contractual and business interests.
  • Clarifies contract terms, conditions, and intent for all contractual parties as well as our internal customers.
  • Ensures Metro- North, contractors, and subcontractors' compliance with all contractual terms and conditions.
  • Negotiates change orders, evaluates contractor and vendor claims, and submits them for approval.
  • Institute, negotiate, document, and execute any Railroad claim against a contractor.
  • Develop and maintain necessary contract files such as certified payrolls, monthly submissions, change orde r requests, liquidated damage, and other files as necessary.
  • Interface with: Maintenance of Equipment, Track & Structures, and Communications and Signal.
  • Perform all other related work.
• Actively seek joint procurement initiatives with all MTA agencies to improve efficiency, effectiveness, and service quality while offering potential for recurring financial benefits. Participate in requirements planning, strategic procurement planning and development, and coordinate with material planners and internal customers on material needs to meet production schedules in order to reduce no -stocks, material costs, and overall maintenance program completion times. Perform proactive analysis in support of MNR’s Strategic Procurement Initiative that includes market surveys to verify option pricing, use of indices and market trends to justify price increases or decreases, and vendor interviews to validate market observations.
• Evaluate bids and quotations for responsiveness and responsibility in accordance with MNR’s Operating Procedures and the MTA All-Agency Procurement and All-Agency Responsibility Guidelines. Coordinate and Chair Consultant Selection Committee for operating procurements. Negotiate terms, conditions, and costs as applicable and as required. Prepare final justification and recommendation for the award.
• Performs cost/price analysis of various proposals and bids, evaluates proposals and bids for responsiveness and responsibility, coordinates selection activities, and recommends award of contracts.
• Provides support and assistance during the training of junior staff.

Required Knowledge/Skills/Abilities:

• Working knowledge of products and materials, procurement principles, terms and conditions, and contract law.
• Ability to learn public sector purchasing (i.e., MTA Agency, NYS, NYC) and governmental regulations (FAR, FTA), and NYS contracting provisions.
• Strong ability to evaluate contract terms and conditions, have knowledge of procurement and accounting principles.
• Detail-oriented and strong organizational skills.
• Strong analytical skills.
• Strong oral, written, and communication skills.
• Strong ability to interact with internal and external customers.
• Knowledge of Microsoft Office Suite and/or comparable applications.
• Working knowledge of an Automated Procurement System, Material Management, and/or Accounts Payable Systems
• Negotiation skills, including planning and implementing negotiation strategies.
• Ability to manage multiple service contract requests and a large volume of contracts on an ongoing basis.

The following is/are preferred :

• Familiarity with All-Agency Procurement Guidelines.
• Familiarity with Operations procurements, public work, and Original Equipment Manufacturer (OEM) master contracts, i.e., railcar, track, wheels/axles, parts and inspection, and signals.

Required Education and Experience:

• B.S. /B.A. Business Administration, Finance, Accounting, Management, Transportation, Public Administration, or an associated field with specialized procurement/contract administration training. Demonstrated equivalent experience, education, and/or technical credentials may be considered in lieu of a degree.
• Minimum three years of progressive business experience in the area of design and engineering, construction, procurement of goods and services, and contract administration with a strong emphasis on the solicitation, negotiation, and award of contracts.

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites .

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.