Full Charge Bookkeeper
Job Description
Job Description
We are looking for a Full Charge Bookkeeper to support day-to-day accounting operations for a busy organization in Hartsdale, New York. This contract position with permanent potential is ideal for someone who can manage a broad range of bookkeeping tasks, maintain accurate financial records, and work effectively in a fully on-site environment. The role includes hands-on involvement with payables, receivables, payroll, cash activity, and purchase order-related processing while helping keep financial workflows organized and on schedule.
Responsibilities:
• Oversee the full accounts payable cycle by reviewing incoming vendor invoices, routing them for approval, and preparing payments according to established deadlines.
• Handle accounts receivable activity by recording incoming payments, applying cash receipts accurately, and supporting invoice preparation as needed.
• Administer weekly payroll for a workforce of fewer than 50 employees, including both union and non-union staff using a mix of electronic and manual timesheets.
• Prepare check runs on a scheduled basis and coordinate payment processing responsibilities in alignment with internal team workflows.
• Record daily financial transactions, including credit card activity, deposits, and other cash-related entries, to maintain current and accurate books.
• Support purchasing administration by processing requisitions and purchase orders for larger expenditures through Sage 300.
• Assist with bank-related tasks such as preparing deposits and maintaining supporting documentation for financial records.
• Use Microsoft Excel to update recurring spreadsheets, perform rollovers, and maintain formulas that support accounting reporting and tracking.
• Contribute to special accounting assignments and provide general bookkeeping support as business needs evolve.
• At least 5 years of bookkeeping experience with responsibility for a complete set of day-to-day accounting functions.• Practical experience in accounts payable, accounts receivable, cash receipts, and full-cycle bookkeeping activities.
• Background processing weekly payroll for small to mid-sized employee populations, including union and non-union payroll.
• Familiarity with check runs, vendor payment processing, deposits, and credit card transaction reconciliation.
• Proficiency in Microsoft Excel, including the ability to update spreadsheets and work with formulas.
• Experience using Sage 300 is preferred.
• Strong attention to detail, sound organizational skills, and a dependable approach to meeting recurring deadlines.
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