Bookkeeper

Make a difference in the lives of New York City’s older adults, their families and the community. For over 60 years PSS has performed vital and important work – through its ten senior centers, two apartment buildings and affiliated programs, the agency touches the lives of over 2,000 people a day. As the Bookkeeper for the PSS Finance Department, you will be responsible for completing various administrative and accounting functions for the department. The Bookkeeper’s role is vital in ensuring that there is efficient and timely completion of these duties to maximize the capacity and impact of each program in the community.

This position reports to the Chief Finance Officer.

RESPONSIBILITIES:

The Bookkeeper/Administrative Support role is responsible for managing office inventory and providing assistance to the Finance Department with order processing and bookkeeping tasks. The responsibilities include but are not limited to:

• Manage, update, and reconcile the purchase order spreadsheet to ensure accuracy and alignment with budget tracking.


• Process online orders with Amazon and Home Depot and respond to any related inquiries or issues.


• Review and enter vendor's invoices into the accounting software in a timely and accurate manner.


• Work closely with Program Directors to resolve any discrepancies in submitted paperwork


• Maintain office inventory, including kitchen, cleaning, and general office supplies; ensure stock levels are adequate and replenished as needed.


• Prepare check request, purchase order (PO) and EFT forms as required.


• Enter invoices and process payments for utility bills, water delivery, phone services, and copier lease agreements.


• Prepare deposit slips, make bank deposits, and process credit card payments accurately and in a timely manner.


• File finance department documentation in accordance with organizational standards.


• Open and date-stamp incoming mail to ensure proper routing and timely handling.


• Prepare and mail office correspondence via FedEx or the Postal Service, ensuring timely and accurate delivery.


• Other duties as assigned.

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree or Associate degree in Accounting (or related field).


• 1-3 years of accounts payable experience.


• Strong verbal and written communications skills, including bringing forth questions or issues immediately to seek clarification


• Ability to perform bookkeeping duties accurately and efficiently with minimum supervision


• Experience in Microsoft Office and QuickBooks


• Self-driven, demonstrates initiative, and can multitask adapting to changing priorities


• Highly organized and detailed orientated


• Proven ability to maintain confidentiality.


• Be a team player with the ability to interact with diverse individuals.

EEOC and DEI Statement:

At PSS we are committed to providing equal employment opportunities to all employees and applicants for employment regardless of race, color, religion, sex, national origin, age, disability, or any other legally protected status. We value diversity and strive to create an inclusive and respectful workplace where all individuals are welcomed, supported, and given the opportunity to thrive.

EOE M/F/D/V