Human Resources and Onboarding Specialist

Goldberg Segalla LLP, a national law firm with more than 23 offices in 11 states, has an immediate opportunity for a Human Resources and Onboarding Specialist in its Buffalo office.

POSITION SUMMARY: The Human Resources & Onboarding Specialist will act as a firm wide primary contact for new hires and have ownership of the employee onboarding process. This role will be responsible for ensuring a seamless new employee experience and will collaborate with various departments throughout the firm.

ESSENTIAL JOB FUNCTIONS:

• Conduct onboarding calls with new hires after conditional offer acceptance
• Initiate background check screenings for new hires, notify appropriate parties of results if necessary.
• Notify administrative departments and other appropriate parties of new hires start date and employment related information.
• Partner with various departments and stakeholders to coordinate all logistics related to onboarding new employees.
• Coordinate travel arrangements for new hires, if necessary.
• Create and send communications to all new hires with information about their first day, orientation schedule, equipment, dress code, parking, etc. in advance of their start date.
• Conduct New Hire Orientation and lead new employees through the onboarding process.
• Ongoing collaboration with Training team to ensure that new hires comply with attending all firm required trainings
• Prepare and distribute new hire welcome gifts.
• Conduct satisfaction surveys to ensure successful new hire practices.
• Provide feedback and suggestions for improving the onboarding process.
• Review and maintain onboarding materials, updating as necessary to reflect current company policies and procedures.
• Coordinate HR and engagement projects or activities, track progress, resolve issues, and ensure timely completion.
• Facilitate employee change announcements including but not limited to hire, termination, transfer, and job/title changes.
• Performs other administrative tasks such as filing, sorting and scanning.
• Maintain a regular in-office presence to support team collaboration, attend scheduled meetings, and perform tasks that require on-site access, while effectively managing responsibilities in a hybrid work environment.
• Additional duties as assigned.

REQUIRED SKILLS/ABILITIES & EXPERIENCE:

• 3+ years of human resources or relevant work experience in an office setting
• Bachelor’s degree in related field preferred
• Excellent communication and interpersonal skills
• Ability to multitask
• Strong organization and time management skills
• Proficient in Microsoft Office
• Regularly required to clearly communicate and exchange information in English
• Regularly required to observe and assess data and documents, in printed form and on computer screens
• May be requested to work beyond normal work hours and weekends for special projects
• Works well in a team environment and has the ability to work collaboratively with various departments and stakeholders
• Ability to work independently within general guidelines and minimal supervision
• Ability to recognize the need for confidentiality of information and to maintain such confidences
• Ability to respond to internal or external inquiries, including those of a sensitive, confidential, or adversarial nature

Benefits:
The rate for this position is $50,000- $62,000, non-exempt. Actual pay may be adjusted based on experience and other job-related factors permitted by law. This position also offers bonuses, and a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more.

Goldberg Segalla isn’t merely a business—we’re a community. We value the diversity of our team and strive to create a collaborative and enjoyable culture for everyone, where leadership is rewarded, and efficiency, mutual respect, and working together for the common good are traits we all embody.

Goldberg Segalla is a national civil litigation firm with offices spanning major metro markets across the U.S., providing strategic coverage wherever our clients do business. As a firm of experienced litigators and trial attorneys, Goldberg Segalla's capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Today, our more than 500 attorneys are trusted counselors to public and private clients in key sectors and industries including construction and energy, transportation, manufacturing, retail and hospitality, and insurance.