Executive assistant

Title: Executive Assistant

Department: Executive Office

Report to: Manager, Executive Office

Compensation: $28.03 - $32.98/Hour

FLSA: Non-Exempt

Location: Hybrid - 3 days/week in office

All candidates must be within commutable distance of SEO's offices at 55 Exchange Place, New York, NY 10005, upon hire.

ABOUT SEO

Founded in 1963 during the Civil Rights Movement, SEO closes educational and career opportunity gaps for 7,000 ambitious young people annually.

POSITION OVERVIEW

The Executive Assistant provides high-level administrative support to Executive Committee (EC) members (i.e., CEO and their direct reports) by conducting research, preparing ad-hoc reports, handling information requests and performing clerical functions.

• Serve as the liaison for the Manager of Executive Office to various departments across SEO.

• Provide administrative support as required, including but not limited to, maintaining calendars, greeting visitors, coordinating travel arrangements, preparing and submitting expense reports, and organizing communications.

• Schedule, coordinate, and prepare for Executive and Board meetings and other recurring or ad-hoc meetings.

• Maintain files, records, and correspondence for various meetings.

• Research, collect and/or analyze data to prepare documents for EC members' review and presentation.

• Collaborate with Executive Office team members in daily work tasks, including coverage and problem solving.

• Assist in preparing documentation for fiscal and regulatory authorities, as needed.

• Perform other duties as assigned.

QUALIFICATIONS

• Bachelor's degree in business administration preferred.

• 2-3 years of experience in mid-level administration, business, management, or related field.

• Direct experience working within a nonprofit organization or early-stage start-up environment is strongly preferred.

COMPETENCIES & SKILLS

• Excellent proficiency in MS Office (Excel, Outlook, Word, PowerPoint).

• Ability to work effectively with all levels of management.

• Excellent organization and time management skills.

• Excellent written and verbal communication skills.

• Ability to work in a fast-paced, high-pressure environment.

• A self-starter able to take initiative, think creatively, and work independently with a driven and motivated work ethic.

• Attention to detail, accuracy, and follow-through skills are of the highest importance.

• Ability to multitask, prioritize projects, and expertly problem solve.

• Ability to work with confidential and sensitive information in a discreet manner.

COMPENSATION & BENEFITS

SEO offers a competitive compensation package and comprehensive benefits plan including low-cost health, vision, and dental options, a generous holiday schedule and PTO policies, disability coverage, fully paid time off for new parents, and employer contributions to health reimbursement and retirement accounts. We are constantly working to improve our benefits each year based on the needs of our employees. We value wellness and strive to put people first and foremost.

The compensation listed in this posting reflects what SEO believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and SEO reserves the right to modify this pay range at any time.

EEOC Policy

At SEO we are committed to cultivating a team that embodies the backgrounds and experiences of the constituencies we serve and the communities we live in, and a workplace that reflects the impact we make in the world. Candidates from all communities - including people of color, women, members of the LGBTQIA+ Community, veterans, and people with disabilities - are strongly encouraged to apply.

Equal Employment Opportunity is not just the law, it is our commitment.

Sponsors for Educational Opportunity is an Equal Opportunity/Affirmative Action Employer - M/F/D/V. We will consider all qualified applicants for employment regardless of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other legally protected status.

If you need accommodation while applying for a role with SEO, due to a disability, please email SEO Talent ([email protected]) .

THE ORGANIZATION

Established in 1963 by Michael Osheowitz, SEO ( (Sponsors for Educational Opportunity) is an educational non-profit founded on the belief that talent is everywhere; but opportunity is not. Our programs are designed to educate, train, mentor, and amplify the voices of our participants to give them a seat at the table - every table.?We propel human potential.

SEO is an innovator in education, mentorship, and creating educational career opportunities that maximize the full potential of our participants. Each year SEO serves 7,000+ participants nationally, and the organization is widely recognized for developing best-in-class programs with exceptional results.

Not every SEO participant is on the same journey, but all are hungry for opportunity and SEO creates an ecosystem of excellence. Learn more about SEO's programs here: