Event Production Manager

Van Wyck & Van Wyck

Event Production Manager

COMPANY DESCRIPTION

Van Wyck & Van Wyck is a highly regarded environmental design and event production firm with headquarters in New York City. We produce private celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences and not-for-profit events.

Workshop designs and produces engaging events that communicate a brand’s message. We build experiences that create compelling content, heighten brand loyalty and influence purchase behavior.

Our two sister companies are distinguished by innovative designs and an unsurpassed level of service, with over 20 years of experience in the field. We are a dynamic, creative, and growth-oriented team with incredibly high production values.

POSITION

Van Wyck & Van Wyck is seeking an experienced Event Production Manager to elevate the technical and production execution of our events. This role reports directly to our Technical Director and is responsible for translating creative concepts into precise, buildable plans and seamless on-site execution. The ideal candidate brings strong AutoCAD drafting capabilities, including detailed floor plans and layouts, along with a working knowledge of audio/visual systems and technical production components. Experience in live theater or performance-based environments is highly valued, particularly where timing, cueing, and cross-functional coordination are critical. This role is central to delivering both creative integrity and operational rigor across our events and special projects.

RESPONSIBILITIES

• Oversee end-to-end production for on-site events, ensuring seamless execution from setup to breakdown
• Manage logistics for tent installations, rigging, lighting, audio, staging, and other technical components
• Supervise and coordinate vendors, contractors, and crew to meet event timelines and standards
• Conduct on-site troubleshooting and provide creative solutions to address real-time challenges
• Collaborate with the design team to translate creative concepts into executable production plans
• Utilize CAD software to draft layouts, technical plans, and spatial arrangements for event setups
• Review and refine production schedules, diagrams, and equipment lists to align with event needs
• Source and manage production vendors and ensure all contracts, permits, and insurance requirements are met
• Lead on-site teams, including labor crews, technical staff, and stagehands, fostering clear communication and teamwork
• Ensure compliance with safety standards and protocols throughout the event lifecycle
• Prepare and manage production budgets, tracking costs against projections to ensure profitability
• Provide post-event reporting, including debriefs on production successes, challenges, and areas for improvement

PAY AND BENEFITS AT VAN WYCK & VAN WYCK
This position has an annual base salary range of $100,000 to $125,000. Actual compensation within this range will be determined based on the candidate's skills, experience, education, and other job-related factors permitted by law. In addition to base salary, employees may be eligible for other benefits that impact overall compensation or total rewards. Other benefits include:

• Paid Time Off (PTO): Enjoy flexible, discretionary PTO to balance your work and personal life.
• Health Insurance: Comprehensive health benefits include medical, dental, and vision plans, with significant company contributions to premiums and options for FSA or HSA.
• One Medical and Talkspace Memberships: Company-sponsored memberships providing primary care and mental health support.
• 401(k) Retirement Plan: Participate in a retirement savings plan with pre-tax and Roth options after six months of employment with a discretionary company match.
• Cell Phone Stipend: Receive a $100 monthly phone reimbursement after three months of employment.
• Commuter Benefits: Take advantage of our pre-tax commuter benefits program to save on transit and parking expenses.
• Gym Reimbursement: Stay fit with a $400 annual gym reimbursement, available to those enrolled in our health insurance plan.

REQUIRED QUALIFICATIONS / SKILLS

Candidates must possess the following qualities:

• 5+ years in event design, lighting, interior or architectural design, or theater set design
• Profound knowledge of production elements like lighting, sound, and video, and proficiency in essential software (AutoCAD, Adobe Creative Suite, Microsoft Office)
• Demonstrates an unwavering enthusiasm for creating and executing live events, driven by a love for dynamic, immersive experiences that captivate audiences and exceed client expectations
• Proven ability to lead diverse teams, including managing external vendors and internal staff, fostering a collaborative and productive environment
• Strong capabilities in negotiating and managing sizable budgets with a focus on cost-efficiency
• Excellent communication skills, detail-oriented, highly dependable, and capable of working independently or as part of a team in high-pressure situations
• Ability to work flexible hours and travel both nationally and, at times, internationally, for events and site visits as necessary

The ideal candidate will have the following qualifications:

• Demonstrated creative vision and a keen intellectual curiosity about industry trends and innovations
• Experience in supervising junior staff or coordinating with outside team members
• Impeccable taste and etiquette, reflecting the company’s high standards in all professional interactions

Van Wyck & Van Wyck and Workshop are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), transgender status or gender dysphoria, pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information, or predisposing genetic characteristic, unemployment status, familial status, caregiver or partnership status, or other protected status.