Supports Program Administrative Supervisor

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At Arc Herkimer, company culture is everything! The more we can support YOU, the more YOU can support people with disabilities.

Supports Program Administrative Supervisor: Rate of pay $19. Full time, 40 hrs/wk. Monday to Friday 8am- 4pm.

If you LOVE working with data, this job is for you! With wide latitude and independence, you are responsible for managing a wide range of critical administrative and secretarial responsibilities, in support of agency programs and specifically the administration.

Qualifications:

• Associates degree and three (3) years administrative experience
• or High School degree and five (5) years administrative experience required.
• Prefer one-year supervisory experience.
• Demonstrated proficiency with Microsoft Office Suite.

As the Supports Program Administrative Supervisor you will:

• Compile/create reports/data from/for departments and put into formats requested.
• Oversee and be main contact/facilitator for Incident Management System (including but not limited to: tracking, inputting information, communication with teams/agencies, gathering information, follow-up, creating/sending documents).
• Continually evaluate program systems and processes, recommend improvements to maximize efficiencies and cost savings, and implement as requested.
• Develop/maintain records management system for persons supported files, and polices and procedures. Oversee ongoing adherence to these systems, as well as employee files, working through the administrative assistants.
• Provide supervision and leadership to direct report(s).
• Train direct report(s) to ensure program administrative assistants are proficient in all applications/spreadsheets etc. used by the program.
• Provide support to the Supports administration including, but not limited to:
  • scheduling and coordinating meetings
  • independently preparing acknowledgements and correspondence
  • recording meeting minutes
  • providing assistance in preparing for meetings, such as ensuring necessary information is current and accessible
  • providing support for program special events
• Provide information and training to Supports Services employees on processes, new software applications and other designated topics, as requested or as need is identified.
• Provide coverage for Agency Receptionist for scheduled lunch and breaks, leave time and emergencies, as requested.

In addition to your typical benefits, as the Supports Program Administrative Supervisor you can receive:

• Tuition assistance
• Oppurtunites for professional development through mentorship, webinars, and more
• Employee discounts at various local businesses
• VERY generous PTO program with unlimited rollover - accrual increases with longevity
• Sick bank
• Free counseling services
• Emergency fund assistance
• Health, dental, and vision insurance, as well as many other great benefits

Our leadership team is hands-on, and create an environment for you to thrive at work through mentorship, exciting events, and teambuilding!

Equal Opportunity Policy Statement

Arc Herkimer values diversity and seeks to sustain an environment in which the unique talents of each individual can flourish and contribute to the Arc Herkimer mission. It is the policy of Arc Herkimer not to discriminate against any employee or qualified applicant for employment on the basis of their race, color, religion, age, sex, national origin, marital status, disability, veteran status, military status, sexual orientation, gender identity or expression (including transgender status), predisposing genetic characteristics/genetic information or carrier status, domestic violence victim status, ancestry, ethic group identification, traits historically associated with race, citizenship, creed, marital status, familial status, reproductive health decision making, and all other categories protected by applicable federal, state, or local law, including a known relationship or association with any member of a protected class. This policy shall apply to all employment actions, including but not limited to recruitment, advertising, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination of employment, rates of pay or other forms of compensation, and selection for training/development at all levels of employment.

Arc Herkimer prohibits discrimination by or against employees, interns, representatives, vendors contractors, and all other persons doing business with or for the agency.

The agency is committed to Equal Employment Opportunity (EEO) and Affirmative Action in all aspects of its business and will utilize affirmative action to make employment decisions so as to further the principle of equal employment opportunity.

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