Program Assistant

Job Description

Job Description

POSITION TITLE: Program Assistant/ERSEA

DEPARTMENT: Early Childhood Services

LOCATION(S): The Bronx

REPORTS TO: Site Director

SALARY RANGE: $40,244.13-44,499.22 (benefits include life insurance, 401k plan and vacation, personal and sick time-off)

DATE: June 2026

SCHEDULE: Monday-Friday, 8 am-4 pm, 9 am-5 pm or 10am-6pm .Schedule may vary due to program needs.

B enefits include: family/ health insurance; 24 vacation days (includes planned program closures), life insurance, 401k plan- 5% Employer Contribution, 4 personal days and 12 sick days; Sign on bonus $3,500 and Retention Bonus $ 1,500; Scholarships and ongoing professional development opportunities

JOB SUMMARY: Responsible for administrative and program support services for the Early

Childhood Programs. This position includes eligibility, recruitment, selection and attendance efforts to maintain full funded enrollment for all program options.

• Associate Degree , or BA Degree in Business Administration or related field required
• Excellent oral & written communication skills, some administrative experience preferred
• Excellent interpersonal skills
• Able to work independently & collaboratively
• Well-developed organizational skills including the ability to multi-task & manage time effectively
• Able to create, maintain and manage internal record-keeping on an ongoing basis
• Experience working with and knowledge of community resources, preferred
• Ability to foster and maintain positive, professional relationships with participating families
• Ability to use public transportation and travel independently
• Proficient computer skills including strong working knowledge of Microsoft Word and Excel
• Proficiency in Microsoft Word & Excel Well-developed organizational skills including the ability to multi-task & manage time effectively
• Able to create, maintain and manage internal record-keeping on an ongoing basis in collaboration with fiscal department
• Strong desire to gain working knowledge of Head Start Performance Standards & other fiscal requirements (local/state)
• Meet all employee health requirements in Head Start Performance Standards/Head Start Act 2007
• Bilingual English/ Spanish Preferred

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Under the direct supervision of the Site Director, the Program Assistant shall be responsible for:

• Maintain ongoing communication with current families & facilitate intake for new families
• Maintain budget functions in partnership with fiscal department and delegate sites; program supply & office supply ordering – follow up with vendors, inventory & tracking, travel & expense reports, prepare check requisitions, CACFP reports, parent fees and summary report if applicable, track volunteer time, & coordinate staff access to ADP timecards for submission to payroll
• Assist teachers with classroom related administrative responsibilities and assist in classrooms & socializations as needed; duties may include translating for home visits and assist with handling children transported by bus services
• Assist with all clerical functions for the program, including document preparations for meetings and reporting for all staff members; answering phones, translating for teachers and parents, check mail daily and distribute accordingly, file documents into master binders and child files, greet parents when they come in and assist them when needed

HOW TO APPLY:

Please submit a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position you are applying for. If selected, we ask that you also provide us with three (3) professional references that we can contact at least two (2) professional references should be from a former supervisor). Please click on the link provided below, or use the link in a search bar and apply online through our career center.

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No phone calls, please

Please be advised that job offers can only be made once your clearances come through!

EQUAL OPPORTUNITY EMPLOYER (EOE)