Office Services Assistant

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

Rivkin Radler LLP seeks an Office Services Assistant working full time in our Uniondale office. They will provide essential assistance across multiple areas of office operations, ensuring the smooth day-to-day functioning of the firm’s facilities. The ideal candidate is proactive, flexible, high energy, can work a variety of hour ranges, and customer service oriented.

Key Responsibilities:

• Assist in setting up and breaking down conference rooms for meetings, including arranging furniture and ordering and preparing catering.
• Assist in maintaining cleanliness and organization of all conference rooms, pantries, and the staff café throughout the day.
• Support hospitality services by ensuring refreshments and catering supplies are stocked and replenished.
• Provide backup coverage for the receptionist, including greeting visitors, answering phones, and handling deliveries.
• Assist with special projects or other administrative/office service duties as assigned.

Qualifications:

• Prior experience in an office services, hospitality, or facilities role preferred.
• Strong organizational skills and attention to detail.
• Ability to lift up to 30 lbs. and be on feet for extended periods.
• Professional demeanor and excellent communication skills.
• Flexibility to adapt to changing priorities and team needs.
• Ability to perform routine responsibilities with enthusiasm.

Congenial fast-paced environment, competitive salary and benefits. EOE.
Job Type: Full-time

The annualized salary range for this position is $40,000 to $45,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

To find out how you can join our talented team, email [email protected].

We are an Equal Opportunity Employer