Executive Assistant (Albany)

About NY CREATES:

NY CREATES serves as a bridge for advanced electronics, leads projects that advance R&D in emerging technologies, and generates the jobs of tomorrow. NY CREATES also runs some of the most advanced facilities in the world, boasts more than 3,000 industry experts and faculty, and manages public and private investments of more than $25 billion - placing it at the global epicenter of high-tech innovation and commercialization.

Job Description:

Job Summary for Executive Assistant

Are you looking for your place in a company that operates on the world stage? Are you looking to work for a company that is growing and contributing to the future of technology?

NY CREATES is looking for a proactive problem solver, and team player, who is inspired to contribute to the growth of NY CREATES. This individual will help ensure that NY CREATES' mission and vision are successfully achieved and that its operations run smoothly and efficiently.

We are currently hiring an Executive Assistant to provide primary support to the President, Chief Operating Officer (COO), and Chief of Staff. This highly visible role is crucial to the seamless execution of executive office operations and requires a high degree of professionalism, discretion, and adaptability.

Ideal Candidate Profile:

• A proactive problem solver with a strong sense of initiative and accountability.
• Highly organized and detail-oriented, with the ability to manage multiple priorities.
• Excellent interpersonal and communication skills.
• Discreet and trustworthy; capable of handling confidential information on a strict need-to-know basis.
• Committed to supporting NY CREATES' mission and contributing to its long-term success.

Job responsibilities include, but are not limited to:

• Manage the administrative assistant team.
• Independently coordinate high level executive site meetings and visits with academicians, business leaders, and government officials.
• The person responsible for setting up on and off-site events, meetings, conferences, etc., to include organization of interactions.
• Coordination of meeting logistics; calendar management; preparation of travel arrangements and travel to conferences and meetings to assist the President remote meeting logistics and operational details, document preparation, and all daily office activities.
• Develop and implement office policies and procedures to enhance organizational effectiveness within the Administrative Support group.
• Performing other operational activities and special projects as necessary including additional executive support for members of the Senior Leadership Team (SLT)

Requirements:

Minimum Requirements for Executive Assistant

• A bachelor's degree in business, communications or related field AND 5 years of relevant experience

OR

• 7+ year's relevant experience working with C-Suite/Executive Level staff
• Strong interpersonal, problem-solving skills,
• Proficiency in Microsoft Word, Teams, Outlook, Excel, PowerPoint and Adobe.
• Demonstrated technical competence in areas including teleconferencing and AV equipment.
• Ability to be assertive, exercise excellent judgment and decision-making skills, and must be extremely organized and detail oriented.
• Must be extremely organized and detail oriented, including management of multiple calendars.
• Strong proficiency as it relates to time management, multitasking and prioritization of tasks.
• Ability to work with high level executives, academia, government and business officials.
• Must be flexible with tasks and have the ability to travel and work an unconventional schedule.

This position is contingent on the satisfactory completion of a background check; this position may require annual background checks.

Don't meet every requirement? At NY CREATES we are dedicated to building a welcoming, diverse and inclusive workplace. If you are excited about working for NY CREATES but your experience doesn't exactly align perfectly with the job description, we encourage you to apply anyway, you might still be a perfect fit or a fit for another role at NY CREATES.

Benefits

• Medical, Vision, and Dental
• Competitive Pay and PTO
• Flexible Heath Spending and Dependent Care Accounts
• Basic / Optional Life Insurance
• Post-Retirement Health Insurance
• Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.
• Optional employee contributed retirement account.

Location: 257 Fuller Road, Albany, NY 12203

Salary Range: $70,000-$90,000

*Posted salary rates are determined upon experience and education

Additional Information:

NOTE: Some positions require access to export-controlled commodities, technical data, technology, software, or restricted programs where U.S. Government authorization may be required.


For positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. The decision to pursue an export license application is at The Research Foundation for SUNY's sole discretion. Proof of status may be required prior to employment in connection with necessary authorizations.


Employment is with the Research Foundation for SUNY. The Research Foundation is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.


In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply please call Human Resources at 518-437-8686.

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