Scheduling Coordinator

Job Title: Scheduling Coordinator

Job Description

We are seeking a dedicated Scheduling Coordinator to create, maintain, and adjust daily and weekly schedules for our technicians or field crews. This role involves coordinating job assignments based on availability, skill set, job priority, and location while understanding work orders and effectively communicating schedules to field teams and supervisors.

Responsibilities

• Create, maintain, and adjust daily and weekly schedules for technicians or field crews.

• Coordinate job assignments based on availability, skill set, job priority, and location.

• Understand work orders and communicate schedules clearly to field teams and supervisors via scheduling systems.

• Respond quickly to last-minute changes such as call-outs, equipment issues, weather delays, or urgent jobs.

• Track job progress and update schedules as work is completed or delayed.

• Confirm materials, equipment, and manpower are in place before scheduled jobs begin.

• Maintain accurate scheduling records, work orders, and daily reports.

• Serve as a go-to problem solver when schedules break down or priorities shift.

• Utilize Google Maps to coordinate better routes for drivers and technicians.

Essential Skills

• Experience in scheduling and customer service.

• Ability to schedule appointments and dispatch effectively.

• Proficiency in Microsoft Office and scheduling software.

• Prior experience in a blue-collar environment such as construction, maintenance, utilities, HVAC, or field services.

• Strong understanding of how field operations function.

• Excellent communication skills with the ability to work comfortably with hourly workers, supervisors, and management.

• Highly organized with the ability to manage multiple schedules simultaneously.

• Comfortable working in a fast-paced, ever-changing environment.

• Basic computer skills including Outlook, Excel, and Google Maps.

Additional Skills & Qualifications

• Experience in a blue-collar environment such as construction, maintenance, utilities, HVAC, or field services.

Work Environment

The role is based in an office environment with a team of about 10 people. Working hours are Monday to Friday from 8:00 AM to 4:30 PM. The Scheduling Coordinator will report to the fire alarm service manager and will be part of a dynamic team addressing urgent needs as they arise.

Job Type & Location

This is a Contract to Hire position based out of Brentwood, NY.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Brentwood,NY.

Application Deadline

This position is anticipated to close on Apr 6, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.