Administrative Assistant

Loeb.nyc is seeking a passionate, organized, and dedicated individual to fill our Administrative Assistant position. This position requires a keen attention to detail in a fast paced, action-oriented startup environment. You’ll be trusted with day-to-day scheduling, operational support, and special projects, gaining hands-on experience in the inner workings of startup creation and leadership. We rely on this person to facilitate daily office tasks and provide support to our C-Suite. This is a great opportunity for someone with strong organizational and communication skills who has worked in similar environments and is excited about the entrepreneurial nature of our organization.

Key Responsibilities

• Greet guests, assist with catering, restock supplies and broadly support office and facilities operations.
• Manage complex, shifting calendars and coordinate meetings across multiple time zones for C-Suite executives.
• Schedule meetings with internal teams, investors, founders, and partners across studio ventures.
• Book travel and handle logistics for events, offsites, and meetings involving multiple stakeholders.
• Draft agendas, take clear notes, and follow up on action items.
• Help track key deadlines, investor follow-ups, and cross-venture initiatives.
• Maintain organized records and documents related to portfolio company activity.
• Support basic research, presentation prep, or project tracking when needed.
• Manage expenses, reimbursements, and some light personal admin tasks as appropriate.
• Communicate clearly and professionally on behalf of C-Suite Executives.

Requirements

• 1–2 years of experience in an administrative, project coordination, or support role—experience at a startup, VC firm, or fast-paced environment is a plus.
• Strong organizational skills, with a high level of attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize across multiple tasks, teams, and timelines.
• Discretion and professionalism in handling sensitive information.
• Comfortable with G Suite, Slack, Asana, Zoom, Airtable (a plus) and other project/task management tools.
• A self-starter mindset with curiosity about startups, investing, or entrepreneurship.

Nice to Have

• Prior experience supporting a founder, investor, or C-level executive.
• Familiarity with venture capital or early-stage startups.

Benefits

• PTO
• Medical, dental, vision
• Meal allowance and other benefits

Why Join Us

• Be part of a lean, ambitious team building real companies from zero to one.
• Learn directly from experienced founders, investors, and operators.
• Fast-paced, no-bureaucracy environment where your impact is visible.

The base salary range for this role is $25 - $28 per hour and is based on experience and qualifications. In addition, we offer a discretionary bonus and a competitive benefits package.