Contract Management Specialist 1/Trainee

NY HELP Yes

Agency Criminal Justice Services, Division of

Title Contract Management Specialist 1/Trainee

Occupational Category Other Professional Careers

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

Duties Description The incumbent will be assigned to the Procurement Team within the Office of Budget and Finance and will report to the Contract Management Specialist 2. Duties of the position will include, but are not limited to: - Participates in the development of RFPs, invitation for bids (IFB), mini bids, request for quote (RFQ), request for information (RFI), and single/sole source procurements. - Develops and maintains effective working relationships with DCJS program areas, the Office of the State Comptroller, and Attorney General. - Provides guidance and technical assistance to agency staff to facilitate the contract and procurement processes. - Initiates and responds to new and ongoing program requests for contractual services, including identification of the procurement and contracting methods, liaising with procurement staff and follow up on all activities related to contract development. - Acts as the primary liaison with program areas to draft and review formal written contract documents with vendors and negotiate terms, conditions, and rates. - Prepares and processes contract agreements and all documentation and justification necessary to obtain the necessary approvals of control agencies, managing the contract through the approval process and keeping stakeholders involved of the status of the contracts and action items. - Reviews the procurement record and responds to inquiries.- Participates in post-contract inquiries from control agencies and other stakeholders. - Assists in resolving program and vendor contract complaints/disputes and follow-up to ensure efficient delivery of services and adherence to contract terms. - Reviews budget modifications and contract amendments to determine the impact on the contract and ensure adherence to applicable statutes, executive orders and policies. - Assists in updating procedures to reflect changing laws and policies, and that any changes are disseminated through the agency, providing technical assistance to personnel when needed.- Prepares reports, analysis and correspondence to management and other internal stakeholders.

Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS:Contract Management Specialist Trainee 1, NS: Four years of experience in budget estimation, justification, and expenditure control functions. An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience. All candidates that have taken and passed the most recent Professional Career Opportunities (PCO) exam are encouraged to apply. Advanced placement to the trainee 2 or journey level may be possible depending on education and experience.*Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at Candidates are responsible for the evaluation fee.NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.COMPETITIVE MINIMUM QUALIFICATIONS:Contract Management Specialist 1, SG-18: Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-16 or higher and otherwise eligible for transfer under Civil Service Law. Contract Management Specialist Trainee 1, NS: Reachable on the current eligible list; OR Permanent service in this title or one year of permanent competitive or 55b/c service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law. You may be eligible for 70.4 transfer to the Trainee 1 level if you have served one year in a position SG-11 or higher, have a bachelor's degree, and a passing score on the most recent PCO or PATT exam.

Additional Comments Candidates from diverse backgrounds are encouraged to apply. DCJS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.Please be advised that the Division of Criminal Justice Services does not currently offer sponsorship for employment visas.REASONABLE ACCOMMODATION: The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, Inclusion and Accessibility Unit at [email protected] or (518) 457-8895.

Some positions may require additional credentials or a background check to verify your identity.

Name Justine Fritts

Telephone 518-485-7696

Fax 518 457-4000

Email Address [email protected]

Address

Street 80 South Swan Street

Alfred E Smith Building

City Albany

State NY

Zip Code 12210

Notes on Applying Please send a cover letter and resume to the email/address above. Please reference posting # 211507 on your cover letter.DCJS was named to the Times Union's list of 2017 through 2025 Top Workplaces as voted on by our employees.