Office and Events Associate

About Formation Bio

Formation Bio is a tech and AI driven pharma company differentiated by radically more efficient drug development.

Advancements in AI and drug discovery are creating more candidate drugs than the industry can progress because of the high cost and time of clinical trials. Recognizing that this development bottleneck may ultimately limit the number of new medicines that can reach patients, Formation Bio, founded in 2016 as TrialSpark Inc., has built technology platforms, processes, and capabilities to accelerate all aspects of drug development and clinical trials. Formation Bio partners, acquires, or in-licenses drugs from pharma companies, research organizations, and biotechs to develop programs past clinical proof of concept and beyond, ultimately helping to bring new medicines to patients. The company is backed by investors across pharma and tech, including a16z, Sequoia, Sanofi, Thrive Capital, Sam Altman, John Doerr, Spark Capital, SV Angel Growth, and others.

You can read more at the following links:

• Our Vision for AI in Pharma
• Our Current Drug Portfolio
• Our Technology & Platform

At Formation Bio, our values are the driving force behind our mission to revolutionize the pharma industry. Every team and individual at the company shares these same values, and every team and individual plays a key part in our mission to bring new treatments to patients faster and more efficiently.

About the Position

Formation Bio is seeking an Office and Events Associate to shape the day-to-day experience of working at our NY HQ. You'll ensure the office is welcoming, well-organized, and designed to help employees be productive and connected. This role blends office operations, employee experience, and productivity support - from managing vendors, supplies, and meeting spaces to coordinating lunches, celebrations, ERG events, and companywide moments that bring people together.

You're a resourceful operator who takes pride in keeping things running seamlessly. You notice the details that matter but also know when to move quickly. You genuinely care about people and are always thinking about how to make their experience better. You're proactive, curious, and not afraid to problem-solve using whatever tools are at hand - whether that's ChatGPT, Google, or reaching out to a teammate.

This position reports to the Director, People Engagement and requires being in our midtown, NY office Monday-Thursday each week.

Responsibilities

Office Operations & Productivity

• Maintain a professional, organized office environment that supports comfort and focus.
• Act as the primary liaison with building management, vendors, and IT to resolve issues quickly and keep systems running smoothly.
• Manage reception, visitor experience, and meeting room scheduling to ensure a welcoming and efficient workplace.
• Oversee supplies, snacks, coffee, mail, and deliveries, with efficient systems for replenishment and distribution.
• Coordinate and manage in-office catering/meals, including set-up and wrap-up.
• Uphold safety and compliance standards, including emergency protocols.
• Anticipate needs and improve processes to reduce distractions and make the office run more effectively.

Employee Experience & Events

• Support planning and delivering of engaging experiences, including small gatherings, companywide celebrations, and ERG initiatives.
• Support swag sourcing and distribution for employees.
• Play an important role in the new hire experience by preparing workstations and welcoming employees on their first day.
• Support the NY HQ, with the potential to contribute to additional Formation Bio hubs as needed.

About You

• 3+ years of experience as an Office Manager, People Experience Coordinator, or in a similar office operations role.
• Bachelor's degree preferred.
• Curious and innovative, always looking for ways to improve systems and elevate the employee experience.
• Highly organized and detail-oriented, able to manage multiple priorities effectively.
• Excellent written and verbal communication skills, with the ability to confidently engage with employees, vendors, and building staff.
• Proactive and solutions-oriented, you anticipate office needs and resolve issues before they escalate. Hands-on and ready to take on any task to keep the workplace running smoothly.
• Warm and approachable, with a focus on creating a welcoming, professional workplace experience.

Please only apply if you reside in these locations or are willing to relocate to New York City.

Compensation:

The target salary range for this role is: $61,000 - $80,000.

Salary ranges are informed by a number of factors including geographic location. The range provided includes base salary only. In addition to base salary, we offer equity, comprehensive benefits, generous perks, hybrid flexibility, and more. If this range doesn't match your expectations, please still apply because we may have something else for you.

#LI-hybrid

You will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.