Human Resources Coordinator
- Partner with management to execute recruiting strategies for internal and contingent staffing positions.
- Manage job postings through the Applicant Tracking System (ATS).
- Source candidates through job boards, professional networks, industry associations, referrals, and other recruiting channels.
- Screen resumes and evaluate candidates against position requirements.
- Conduct phone, virtual, and in-person interviews.
- Coordinate interviews with hiring managers and client representatives (Internal construction management and contingent workforce).
- Maintain candidate pipelines and ensure timely follow-up throughout the recruiting process.
- Prepare candidate summaries and recommendations for management review.
- Coordinate new hire onboarding activities and documentation.
- Ensure completion and accuracy of all onboarding paperwork.
- Maintain employee records and HRIS data.
- Track required certifications, licenses, and training records.
- Maintain personnel files in accordance with company policy and applicable employment laws.
- Ensure compliance with federal, state, and local employment regulations.
- Monitor personnel file completeness and identify missing documentation.
- Assist with audits and compliance reviews as needed.
- Monitor performance review schedules and submission deadlines.
- Follow up with managers regarding outstanding evaluations.
- Maintain performance management documentation and records.
- Serve as a point of contact for employee inquiries.
- Assist in resolving employee concerns and workplace issues.
- Draft professional communications to employees and leadership.
- Support employee engagement initiatives and company programs.
- Bachelor's degree in Human Resources, Business Administration, or related field.
- Minimum 2–3 years of Human Resources and/or Recruiting experience.
- Experience conducting interviews and evaluating candidates.
- Experience working with Applicant Tracking Systems (ATS) and HRIS platforms (Paychex Flex).
- Strong written and verbal communication skills.
- Strong organizational and follow-up skills.
- Proficiency in Microsoft Office Suite.
- Experience supporting contingent staffing, professional services, engineering, construction management, or project management organizations.
- Experience with JazzHR, Paychex, or similar systems.
- SHRM-CP, PHR, or related HR certification.
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