Tiffany & Co. Facilities Coordinator - The Landmark
- Provide daily administrative support to the Facilities Manager, Sr. Infrastructure Director, and Facilities Team
- Assist in managing work order requests via Service Channel; track status and update logs accordingly
- Support scheduling of vendor appointments, internal meetings, and project site visits
- Help maintain up-to-date records of vendor contracts, purchase orders, service reports, and safety documentation
- Prepare reports, presentations, and summaries on facility operations as needed
- Draft and organize meeting agendas and minutes for facilities-related discussions
- Assist in creating and managing checklists for preventive maintenance and compliance tracking
- Support vendor setup and invoicing
- Assist in monitoring ongoing repair and maintenance tasks for The Landmark and communicate with vendors to ensure service completion
- Help track store-raised facility issues and ensure proper documentation and resolution
- Participate in routine walk-throughs with store leadership and assist in logging follow-up items
- Support communication and coordination between store team, Facilities, and vendor partners
- Provide administrative assistance during planning and execution phases of capital projects
- Help maintain project files, including budgets, schedules, and design documentation
- Support team in compiling punch lists, project close-out packages, and vendor feedback
- Gain exposure to luxury retail facilities operations and support systems
- Learn to navigate Service Channel and understand vendor management protocols
- Observe cross-functional collaboration between Facilities, CVM, and Health & Safety teams
- Develop skills in administrative process improvement, reporting, and vendor coordination
- Strong interest in facilities, operations, or construction management
- Exceptional attention to detail and ability to manage multiple tasks simultaneously
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office 365 (Excel, Outlook, Word, PowerPoint); familiarity with Service Channel a plus
- Off hours and weekends required
- Ability to work collaboratively in a fast-paced environment and maintain professionalism
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