Events & Community Engagement Manager

Job Description

Job Description

Job Title: Events & Community Engagement Manager

Organization: In Our Own Voices, Inc. (IOOV)
Location: Albany, NY
Employment Type: Full-Time (Some evenings and weekends required)
Reports To: Executive Leadership Team
Supervised By: Chief Executive Officer

About Us

In Our Own Voices, Inc. (IOOV) is a nonprofit organization based in Albany, NY, committed to the health, safety, and empowerment of LGBTQ+ people of color. We center racial and gender justice in all our work—from grassroots advocacy to health equity initiatives, housing access, and culturally affirming community education.

Position Overview

Are you a detail-oriented planner with a passion for equity, community, and impact? IOOV is seeking a dynamic, creative, and results-driven Events & Community Engagement Manager to lead the planning and execution of our signature events—including BIPOC Pride , the Biennial LGBTQ+ POC Health Conference , and the Jazz in July Fundraising Gala .

This is more than an event planning role—it’s an opportunity to work directly with IOOV’s leadership to design powerful, mission-driven experiences that uplift LGBTQ+ communities of color, raise awareness, and build lasting community impact throughout New York’s Capital Region.

Key Responsibilities

Event Planning & Management

• Lead the planning, execution, and evaluation of all major IOOV events

• Manage event logistics including budgeting, venue booking, run-of-show creation, contracts, permits, and vendor coordination

• Serve as the main point of contact for caterers, entertainers, decorators, AV providers, and other external partners

Sponsorship & Donor Engagement

• Collaborate with executive leadership to secure sponsorships, donations, and in-kind contributions

• Build and maintain strong relationships with donors, corporate sponsors, foundations, and vendors

• Assist with sponsorship materials, donor communications, and post-event acknowledgments

Creative Production

• Conceptualize and implement culturally relevant, engaging, and inclusive event experiences

• Oversee the design and production of event layouts, signage, programs, branded merchandise, and promotional materials

• Ensure every event reflects IOOV’s mission, values, and vision

Team & Volunteer Coordination

• Coordinate and supervise event volunteers and temporary staff

• Assign roles, provide training, and support a collaborative and efficient event atmosphere

• Manage preparation of materials such as name tags, signage, registration lists, and swag bags

Administrative & Operational Support

• Maintain the organizational event calendar and coordinate venue visits and walkthroughs

• Track and maintain accurate records of attendees, sponsors, vendors, and event expenses

• Support donor database entry and reporting as part of IOOV’s fundraising strategy

Customer Service & Public Representation

• Deliver exceptional customer service to event attendees, partners, and community members

• Represent IOOV with professionalism, warmth, and cultural humility at all public events

Qualifications

Education

• Bachelor’s degree preferred, or equivalent experience in event planning, community engagement, or nonprofit operations

Experience

• Minimum of 2 years of event coordination experience, preferably within a nonprofit or community-focused organization

• Proven ability to manage large-scale events (100+ attendees) and work with multiple stakeholders

Skills & Attributes

• Strong written, verbal, and interpersonal communication skills

• Excellent time-management, organizational, and problem-solving abilities

• High attention to detail and ability to work under pressure with flexibility and grace

• Proficiency in Microsoft Office Suite; Adobe Creative Suite (Illustrator, Photoshop, Publisher) a plus

• Familiarity with donor management systems, CRMs, or event software (e.g., Eventbrite, Cvent) is preferred

• Willingness to work evenings and weekends as needed

Why Join IOOV?

At IOOV, you’ll be part of a passionate, values-driven team committed to advancing justice, equity, and healing for LGBTQ+ people of color. As Events & Community Engagement Manager , you’ll play a key role in bringing our mission to life through transformative, community-centered events. If you’re ready to create unforgettable experiences with purpose—we’d love to hear from you.

In Our Own Voices, Inc. (IOOV) is a nonprofit organization dedicated to serving the needs of LGBTQ+ communities, with a focus on people of color. Our mission is to enhance the health, wellness, and overall quality of life for LGBTQ+ individuals through advocacy, support services, and community-building activities. We offer a wide range of programs, including health services, mental health support, youth services, and cultural events, all aimed at fostering a safe, inclusive, and equitable environment. At IOOV, we are committed to promoting social justice and empowering marginalized communities to thrive.

Company Description

In Our Own Voices, Inc. (IOOV) is a nonprofit organization dedicated to serving the needs of LGBTQ+ communities, with a focus on people of color. Our mission is to enhance the health, wellness, and overall quality of life for LGBTQ+ individuals through advocacy, support services, and community-building activities. We offer a wide range of programs, including health services, mental health support, youth services, and cultural events, all aimed at fostering a safe, inclusive, and equitable environment. At IOOV, we are committed to promoting social justice and empowering marginalized communities to thrive.