Administrative assistant entry

Job Summary

We are seeking a recent college graduate to work in a fast-paced environment in an entry-level administrative role supporting a senior executive. This position, although administrative in nature, has proven to be a great stepping stone for recent college grads seeking a career in healthcare. This is a full-time position.

Company Overview

Greater New York Hospital Association (GNYHA) is a trade association located in New York City representing more than 200 hospitals, health systems, and continuing care facilities in New York State, New Jersey, Connecticut, and Rhode Island.

GNYHA is a dynamic, constantly evolving center for health care advocacy and expertise, but our core mission—helping hospitals deliver the finest patient care in the most cost-effective way—never changes. GNYHA’s advocacy takes many forms, from representing our members’ interest at the Federal and State governments to working alongside them to improve quality and patient safety.

Responsibilities:

• Provide comprehensive administrative support, including managing calendars, answering and directing telephone calls, and coordinating internal and external meetings.

• Coordinate events with hospitals and other healthcare organizations.

• Organize and prepare correspondence, operational reports, and presentation materials.

• Process and manage expense reports and related documentation.

• Support special projects and other assignments as needed.

Required Qualifications:

• Familiarity with working in a corporate environment.

• Proficient with Microsoft 365 applications, specifically Outlook, Word, PowerPoint and Excel.

• Proficient with Zoom for coordinating video conferences.

• Excellent verbal and written communication skills, including the ability to draft and produce grammatically correct, accurate, and complete correspondence.

• Excellent interpersonal skills with an ability to deal with all levels of management.

• Exceptional organizational skills, with the ability to prioritize effectively, determine when to follow up, and recognize when to escalate issues.

• Flexibility in managing an ever-changing workflow, often with competing priorities in a demanding, fast-paced work environment

• Must be a team player with demonstrated attention to detail, problem-solving skills, and the ability to work independently.

• Ability to stay poised and professional under pressure.

Preferred Qualifications:

Bachelor’s degree in a healthcare-related field.

Salary Range: $55,000 - $60,000

The salary range listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement. When determining exact compensation, several factors may be considered as applicable (e.g., years of relevant experience, education, skills, budget, and internal equity).

Benefits and Perks : Comprehensive benefits package and perks including, but not limited to:

• Defined contribution 401(k) plan with non-elective employer contribution
• Paid parental leave
• Health/vision insurance, including options with employer-subsidized health savings account
• Generous paid time off that increases over time and holidays including one annual floating holiday
• Dental insurance
• Company-paid life insurance
• Health advocacy and employee assistance program
• Fully sponsored membership in healthcare professional society
• Tuition reimbursement program
• Employee discount programs
• Commuter benefits program
• Casual dress code

To be considered, applicants must submit a cover letter with their application. If you require reasonable accommodation to complete a job application, pre-employment testing, job interview or to otherwise participate in the hiring process, please contact GNYHA’s Recruitment team at [email protected] .

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law.

Requesting Information About a Reasonable Accommodation

If you require reasonable accommodation to complete a job application, pre-employment testing, job interview or to otherwise participate in the hiring process, please contact GNYHA's Recruitment team at [email protected].

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