O&M Administrative Support

Job Title: O&M Administrative Support

Location: Jamaica, NY

Employment Type: 12-month contract

Industry: Transportation Manufacturing

Compensation: $30.00/hour

Schedule: Monday-Friday, 8:00 AM-4:30 PM

About the Opportunity:

The O&M Clerk provides administrative support to organization in the following functions, document control, data gathering, data input, compilation of statistics, producing and reconciling reports related to performance measurements, time reporting, job costing system, vehicle insurance & registration, vehicle registration, typing, coping, distribution of information, filing, telephone and reception duties.

What You'll Do:

• Create & prepares routine reports for the Operations and Maintenance Departments, includes collecting data from all departments and compiling report.
• Maintains system documents, maps, graphs and charts as required by Company and Customer.
• Types, logs, distributes and files bulletins.
• Manage and route phone calls appropriately.
• Make travel arrangements, and update calendar of Department manager when tasked.
• Enter financial data from invoices, bills, receipts, and other documents as required.
• Prepare presentations, spreadsheets and reports.
• Update office policies as needed.
• Key responsibilities include liaising between departments, supporting staff with administrative duties, ensuring adherence to policies, and handling general clerical tasks, often using Microsoft office applications and other office equipment.

Why You'll Love Working Here:

*Supportive, team-driven culture that values collaboration, transparency, and accountability

*Opportunity to grow your career with a global workforce solutions leader serving multiple industries

*People-first environment that encourages employees to bring their authentic selves to work

*Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritizes both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit? today.

Job Requirements

What You'll Bring:

• High School Diploma or GED
• Minimum of 1 year of experience as an administrative assistant
• Minimum of 1 year of experience with Microsoft Office including Word and Excel

What Sets You Apart:

• Strong ability to organize and manage multiple tasks and priorities effectively
• Excellent written and verbal communication skills for interfacing with staff and clients
• Meticulous attention to detail when preparing documents and managing records
• Ability to handle confidential information with discretion and integrity
• Capacity to identify and resolve administrative issues and streamline processes

Additional Information:

• Upon offer of employment, the individual will be subject to a background check and a drug screen
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

After you , you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.