Production Coordinator - AI/VFX

Industrial Color is a leader in creative production, partnering with the world’s top brands, agencies, and creatives to bring visionary ideas to life. We are seeking a highly organized and proactive Production Coordinator to support a large-scale AI-driven production. This role is ideal for someone with experience in VFX, animation, or high-volume post-production environments, where managing artists, tracking shots, and coordinating complex pipelines is essential.

The ideal candidate also brings a strong art and visual sensibility, with experience supporting commercial, brand, or visually driven creative work.

You will work closely with Producers, Technical teams, and a group of artists, both internal and freelance, to ensure schedules, assets, and deliverables move smoothly from kickoff through final delivery.

Key Responsibilities

Production & Shot Management

• Track a high volume of shots, assets, and iterations across multiple workstreams
• Maintain accurate shot lists, production trackers, and status reports
• Coordinate shot handoffs, versioning, approvals, and deliveries
• Flag scheduling risks, bottlenecks, and dependencies early

Artist & Team Coordination

• Support day-to-day operations for a team of artists
• Schedule artist assignments, reviews, and check-ins
• Ensure artists have clear briefs, references, and technical requirements
• Help onboard freelancers or additional artists as the team scales

Schedule & Workflow Support

• Assist in building and maintaining production schedules
• Coordinate reviews, dailies, and feedback sessions
• Track revisions, notes, and client feedback to ensure alignment
• Help enforce pipeline consistency and naming/versioning standards

Communication & Documentation

• Serve as a central point of communication between production, creative, and technical teams
• Distribute updates, notes, and action items clearly and efficiently
• Maintain organized documentation for workflows, processes, and deliverables

Requirements

• 2+ years experience as a Production Coordinator, VFX Coordinator, or similar role
• Experience supporting large-scale VFX, animation, or post-production productions
• Background in art, design, animation, film, or a related visual discipline
• Strong understanding of shot-based pipelines and artist workflows
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency with production tracking tools (ShotGrid, Airtable, Excel, Notion, Jira, etc.)
• Bachelor’s degree or equivalent experience required
• Familiarity with AI creative or technical workflows

Benefits

The anticipated salary range for this role is $70,000 - $80,000 annually. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience, and skills relative to the defined job requirements.

This is a hybrid role requiring flexibility to work in-office and remotely. Evening or weekend work may occasionally be required during major projects.

We offer a competitive benefits package including major medical, dental and vision insurance, FSA, HSA, and employee discounts.

Industrial Color is a division of CoCreativ, a family of integrated creative production companies. Industrial Color partners with top brands, agencies, and creative professionals providing a full range of essential production services. For over 30 years, we've led the industry through a culture of innovation, bringing state-of-the-art digital production and post-production solutions to our clients.

Our headquarters is based in Tribeca, NY, with offices in Los Angeles and studios in Brooklyn and Los Angeles. Our clients include: L'Oreal, Publicis, Procter & Gamble, Tommy Hilfiger, Absolut Vodka, Nike, Estee Lauder, Amazon...