Senior Proposal Coordinator

Infinite Consulting Corp.

This is a remote position qualified applicants must be located in or near the New York/New York City metro area as meetings onsite will be necessary.

$80,000 - $95,000

Who We Are: Infinite Consulting Corp. is a leading project, program, and construction management firm known for our commitment to excellence. Established in 2009 Infinite specializes in safety management, quality management, project and construction management, cost estimating, CPM scheduling, and project controls. We proudly provide the highest level of service and support at each phase of our clients' projects. Our client's success is our success.

Company Fundamentals: At Infinite Consulting Corp, we embody four core Company Fundamentals:

• Accountability: We hold ourselves accountable for our actions and decisions, ensuring the highest level of integrity in all that we do.
• Excellence : We pursue excellence in every aspect of our work, delivering results that exceed expectations and setting new standards in our industry.
• Innovation: We embrace innovation, constantly seeking new and better ways to solve problems and drive progress in project management and construction.
• People: We prioritize our people, fostering a vibrant and inclusive workplace culture where every individual is valued, respected, and empowered to make a difference.

Infinite Consulting Corp offers a vibrant and inclusive workplace culture and opportunities for professional growth. We put people first and we've created a culture that attracts professional, passionate, and caring individuals who are actively working together to solve problems. As a team member with Infinite, you're visible. You are heard. You can expect to make a difference through your work and to have a direct impact on achieving our mission: to safely build tomorrow.

Ready to join our team? We offer a generous benefits package for eligible employees, and lots of room for career growth.

We are looking for a highly skilled and detail-oriented Senior Proposal Coordinator to support our team in managing the proposal lifecycle, alongside providing high-level administrative support. The ideal candidate will have a strong writing background and experience creating proposal materials, with the ability to manage responses and delegate tasks effectively. This position requires an individual with at least 3 years of industry experience, preferably within a smaller firm, who is looking to grow into a senior role.

Role & Responsibilities

• Manage the entire proposal lifecycle, from initial receipt of RFP/RFI to final submission, ensuring timely and accurate completion.
• Collaborate with internal stakeholders, including sales, technical teams, finance, and legal, to gather the necessary information and create cohesive, compliant proposals.
• Review, edit, and organize proposal content, ensuring it adheres to the company's style, tone, and formatting guidelines.
• Ensure that all proposal components are compliant with client specifications, regulatory requirements, and internal quality standards.
• Create and maintain proposal schedules, setting clear deadlines and ensuring all contributors meet milestones.
• Ensure that the final proposal document is professionally presented, properly formatted, and free of errors.
• Manage communication with clients during the proposal process, including clarifications and additional information requests.
• Manage and update the proposal content library to ensure up-to-date, accurate, and readily available information for future use.
• Support the development and maintenance of proposal/marketing materials (e.g., project profiles, resumes, firm profiles).
• Attend Client meetings related to proposals as necessary.
• Assist with tracking and reviewing solicitations for Go/No-Go decisions.
• Assist with maintaining and entering data into the CRM as it pertains to proposal-related request.

Skills, Education, And Experience Qualifications

• Bachelor's degree in Communications, English, Journalism, Marketing, Business, or a related field.
• MUST have experience working prime proposals within the AEC sector
• 5+ years of experience in proposal coordination, or a related role in the NYC A/E/C industry. Experience working with a subconsultant firm is a plus.
• Strong writing and editing skills, with an eye for detail.
• Experience working with CRM systems, with the ability to manage data entry and organization.
• Strong understanding of public procurement processes and proposal development best practices.
• Knowledge of major local public agencies and transportation agency experience is a plus.
• Excellent organizational skills and the ability to work both independently and collaboratively.
• Ability to multi-task in a fast-paced environment.
• Proficiency with Office 365 (particularly Word, Excel, SharePoint, and Teams).

Benefits Provided But Not Limited To The Following

• Medical
• Dental
• Vision
• 401k with 4% match
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off (PTO & Sick Time)
• Company Holidays
• Great company culture that genuinely cares!
• Autonomy in your role

Sounds like you? APPLY TODAY

Philanthropy Opportunities

The Infinite Cares mission is to donate our time, money, and energy to causes that make the world a better place. We encourage everybody to find causes they are passionate about and look for ways to make a difference. Look and see how we are giving back

New York City Equal Pay Disclaimer Infinite Consulting Corp carefully considers multiple factors to determine compensation, including a candidate's experience, education, and training. The estimated salary for this position is $80,000 - $95,000.

Equal Opportunity Disclaimer We are an equal opportunity employer and referral source. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines.

Attention: Infinite Consulting Corp applicants, please note that all official company correspondence will come from an Infinite Consulting Corp representative that can be verified with an official company email address. Be cautious of any communication requesting sensitive information outside of our secure application process. If you receive suspicious correspondence, contact our Talent department immediately at [email protected] Your security is our priority.