Payroll Administrator

Job Title: Payroll Administrator
Location: Rochester, NY - Hybrid
Nonexempt, Full-Time: 40 Hours
Compensation: $60,000 - $65,000/year

Put the CARE in your CAREER!

At CCSI, our  mission  is to activate possibilities and spark change in organizations that put people first. Our  vision  guides us all in the right direction: a world of communities where everyone flourishes. CCSI is a trusted partner to human-centered organizations. We work with government, education, and non-profit institutions to strengthen their day-to-day operations, build successful teams, plan for the future, and increase their impact. We help organizations rise so communities can flourish. If you’re looking for a career with purpose that creates lasting change in the community, we encourage you to apply.

We are seeking a talented  Payroll Administrator  to join our team of nearly 500 employees. The Payroll Administrator takes ownership of payroll operations and is responsible for all payroll related activities and data integrity necessary to ensure accurate and timely payroll processing including maintaining related human resources information, records, and reports. This position has high-volume and daily interaction with CCSI employees, including senior management, and collaborates regularly with members of the accounting and human resources teams.

In this role, you will

• Communicate with both internal & external customers in a professional manner and has the highest standard of customer service. Work to resolve items within the standard response window.
• Work with Payroll Specialist to process bi-weekly payroll, including imports from time-entry system. Manage and perform all phases of the payroll process (timesheet import, leave time tracking, any and all payroll adjustments, etc.) prior to transmitting payroll to a third-party processor.
• Maintain Payroll Items, ensuring accurate limits are tracked annually.
• Generate a variety of payroll reports to include monthly, quarterly, year-end reporting, and ad hoc reporting for internal/external customers.
• Verify that all month-end, quarter-end, and year-end payroll reports, processed by payroll provider are accurate.
• Run payroll audit reports for batches. Audit Payroll Specialist II and be audited by Payroll Specialist II to ensure accuracy.
• Assist in monitoring electronic timesheets, communicates with department supervisors about missed timesheets and/or corrections required.
• Assist greater Accounting team to reconcile payroll costs to project costs .
• Partner with benefits/wellness specialist to ensure the accurate and timely processing of benefit deduction adjustments.
• Provide service to all employees regarding concerns with payroll and benefits, research and troubleshoot inquires.
• Collaborate with Accounting and Human Resources teams to reconcile payroll and general ledger.
• Provide timesheet entry training and guidance to new and existing employees.
• Maintain up-to-date knowledge of and compliance with Federal, State and Local payroll regulations and taxation, including those related to employee benefits.
• Assist with all Federal, State and Local agency questions and inquiries as needed. Works with HR if a new agency is needed to be contacted and set up within Payroll System.
• Take lead on Payroll’s various audits (Year-End, ACA, Workers Compensation, 403(b), and Labor )
• Collaborate with Business Operations team by leveraging system capability to meet internal company needs, if system cannot provide, looks internally at operating processes to assist with request.
• Partner with Payroll Specialist II to build and maintain enterprise solutions for Payroll and Accounting.
• Use extensive knowledge in current systems to leverage development and growth as needed by CCSI.
• Perform other duties as assigned.

What you bring

• A high school diploma/GED required. Associates degree in business or accounting is desired. Minimum 5 years of payroll administration/processing. Supervision experience is preferred. ( see CCSI's equivalency chart )
• Fundamental Payroll Certification (FPC) a plus
• PHR (Professional in Human Resources) a plus.
• Intermediate-level Excel skills – ability create spreadsheets, merge reports, manipulate data, filter and sort data, perform v-look ups, etc.
• Must have a solid understanding of the technical and full-functionality of HRMS/Payroll systems; experience with NetSuite is highly desired (ADP Workforce Now, Paychex Flex, Ceridian Dayforce, UltiPro, Paylocity or other integrated HRMS/Payroll systems experience is acceptable).
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.

Required for this position:

• Must possess strong, customer-focused communication skills and able to communicate (both orally and written) in a clear, kind, professional manner.
• Must be adept at problem-solving, including being able to identify issues and resolve problems in a timely manner. Knows when and how to seek appropriate resources (both internal and external) for assistance.
• Able to perform multifaceted day-to-day activities and prioritize and plan work activities as to use time efficiently.
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
• Evidence of the practice of a high level of confidentiality and excellent organization skills.
• Demonstrated ability to successfully participate on teams that work toward strategic direction.
• Excellent analytical skills and good reasoning abilities and sound judgment.
• Respect the confidential nature of all CCSI and CCSI customer information you are exposed to in the course of your work performance. Staff working directly with protected health information /electronically stored protected health information, personally identifiable information, and other patient/consumer/customer data, will abide by the specific procedures and policies outlined by CCSI’s Code of Conduct and CCSI’s Privacy and Security Policies, New York State regulations and Federal regulations.

  At CCSI, you’ll enjoy

• Market-competitive compensation
• An award-winning Wellness@Work and employee benefits program.
• An organization that is committed to racial equity and anti-racist practices.
• Continuous professional development opportunities.
• A voice in shaping CCSI’s ever-evolving diverse company culture.

We Are CCSI !

For more than 30 years, CCSI has been a leading non-profit partner to government agencies, schools, and community-based organizations in the mental and behavioral health space. We aim to maximize these organizations’ potential to serve their communities by supporting their business operations and staffing needs. We dream of communities where everyone flourishes, and we are proud to help our customers move towards that goal.

At CCSI, you are not just part of a team, you are part of a community. You do not just fit in, you belong. We are proud of our steadfast commitment to equity, working diligently to remedy the impact of systems of racism and other forms of oppression to ensure that everyone in our employee community can flourish. We encourage applicants from diverse backgrounds to consider joining us.

CCSI does not accept inquiries from third-party recruiters or search agencies.

Coordinated Care Services, Inc (CCSI) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.