Administrative Assistant - Design & Construction

Cities & Places At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

• Provide administrative coordination to ensure projects under the unit proceed in a timely and efficient manner
• Act as a liaison with various internal workgroups to provide support with meeting scheduling and coordination to support Design and Construction (D&C) initiatives
• Support the preparation of reports and process flow charts using a variety of computer applications
• Support the gathering of information and addressing follow-up questions in result of D&C Bright Idea submissions from general employees
• Provide administrative assistance by preparing materials, building and maintaining meeting agendas, taking minutes, distributing meeting minutes, and following up for completion of action items for timely execution
• Assist in the development of continuous improvement initiatives
• Additional duties as assigned to support the Operational Improvement Unit

Here's what you'll need

• 7 years of experience as a Secretary of Office Manager with a proficient knowledge of those office programs and procedures
• Ability to draft letters, prepare specialized meeting agendas, create spreadsheets, use new software for office use programs and create flow charts in Visio
• Organized and process oriented
• Reliable follow-through skills
• Excellent written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort learning Vizio and MS Forms
• Clear and professional communicator
• Able to work effectively with diverse populations of people in a team setting yet able to work independently within established guidelines
• Experience supporting cross-functional teams
• Professional discretion when handling internal information
• Sponsorship is not available for this position

#EastPMCM #NorthPMCM #LI-SD2

Posted Salary Range: Minimum

52,000.00

Posted Salary Range: Upper

56,000.00

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $52,000.00 to $56,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on March 17, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .

Locations

City State Country
Albany	New York	United States
Latham	New York	United States