Payroll Bookkeeper

JOB SUMMARY:

The Bookkeeper performs a variety of accounting tasks to assist the fiscal department in the processing of Payroll, Accounts Payable and Accounts Receivable transactions to ensure the proper and accurate preparation of all financial reports in compliance with policies, procedures, and contract requirements

JOB RESPONSIBILITIES for the day-to-day operations, include but are not limited to:

• Assisting Payroll Manager/Budget Analyst in timely and accurate processing of timesheets and verification of proper allocation in accordance with contractual requirements, including necessarily follow up with employees and supervision
• Process bi-weekly payroll through outsourced payroll entity
• Process and code all payroll related payables including, Medical, Life Insurance, Aflac, 401K contributions, 401K loans and garnishments
• Assist Payroll Manager/Budget Analyst with Salary Allocations including percentage sheets, salary sheets and benefit sheets
• Assist/backup of processing and posting of all cash receipts to proper and associated accounts
• Assist with assembling, reviewing, and verifying invoices and check requests for proper approval and supporting documentation
• Understanding of purchase order process including creating PO, applying payments and making necessary changes as warranted
• Attention to detail for appropriate coding and filing for multiple programs
• Assist/backup with researching and resolving invoice discrepancies and issues
• Assist/backup with processing checks weekly
• Assist/backup with coordinating credit card orders with non-fiscal staff as well as reconciling and processing monthly credit card payments and statements
• Providing supporting documentation for departmental and funder audits or reviews
• Meeting and reviewing all work with Program Directors, Fiscal Department and auditors, as warranted
• Cooperating with other staff to maximize workflow, filing and other accounting duties as required.

QUALIFICATIONS/SKILLS:

High school diploma, Associates Degree or equivalent accounting experience. Minimum two years experience in full-cycle payroll processing, advanced Microsoft excel, and Adobe Acrobat skills required. Knowledge of multi-funded not-for-profit accounting preferred.

CORE COMPETENCIES:

· Analytical Thinking  – Ability to interpret financial data, identify trends, and resolve discrepancies accurately.

· Attention to Detail  – Thorough and precise review of financial documentation, reports, and reconciliations.

·  Time Management  – Ability to manage multiple deadlines, prioritize tasks, and meet reporting requirements consistently.

· Communication Skills  – Clear, professional, and timely communication with internal staff, program managers, leadership, and funders.

· Problem Solving  – Ability to identify issues, propose solutions, and support continuous improvement in fiscal operations.

· Collaboration  – Works effectively with cross-functional teams and maintains positive working relationships.

· Ethical Judgment  – Maintains confidentiality, handles sensitive information appropriately, and adheres to agency policies and accounting standards.

· Accountability  – Holds self-responsible for accuracy, timeliness, and completeness of work.

· Adaptability  – Ability to adjust to evolving regulatory requirements, funding changes, or organizational priorities.

PHYSICAL DEMANDS/WORK ENVIRONMENT:

Work Conditions may include exposure to inclement weather and noise. Position may require exposure to electronic equipment including computers, printers, fax, and copy machines and cleaning equipment. If position requires use of a motor vehicle, driving on city streets and/or highways, exposure to inclement weather and traffic; employees are to take all precautions and follow all laws while in these environments. This position requires constant punctuality and attendance at the job site.