Human Resources-Office adjunct-Part time

Human Resources-Office adjunct-Part time

this job offer is part of a job share arrangement of two 24-hour positions.
The Office adjunct serves as the department's primary point of contact by fielding questions from current employees, job candidates, and students regarding benefits, pay, and employment. this job offer provides administrative and clerical support for the department including electronic records management, on boarding, off boarding, compliance training records management, and routine department correspondence regarding benefits and employment.
II. RESPONSIBILITIES:

»Assist with the department's recruiting efforts for open positions by posting positions within the electronic Applicant Tracking System, as well as external sources, assist walk in candidates, provide candidates with pre-employment screenings tests, initiating background checks, and create offer and decline letters.

»Accept new employment paperwork from new employees and student workers, ensuring that tax and I-9 forms are valid. Assist with forms and answer questions regarding forms.

»Maintain a wide variety of electronic databases and paper records to reflect employment changes (additions, department transfers, and terminations) such as the College's phone directory, web directory, staffing summary report, and organization charts. Post updated records on the Human Resources Community SharePoint page.

»Serve as back up to the Human Resources Coordinator regarding implementation of all state and federally required employee trainings through the respective learning management system.

»Implement "on board" tasks for all new hires prior to their date of hire including initiating email accounts for new employee, communicating with new employee's manager and IT regarding technology needs and access, and ensuring ID card will be operable.

»Conduct "Part 1" orientation for new hires which includes review of their tools such as email accounts, parking permits. Ensure new employee receives ID card.

»Perform routine office administrative functions such as reception, mail retrieval and ordering office supplies.

»Provide assistance as needed to the Human Resources Coordinator, in regards to scheduling all new employee orientation programs prepare orientation kits and maintain connected databases for confirmation of attendance. Provide employees with necessary follow up materials connected with respective orientation programs.

»Maintain all individual employee files and I-9 records by creating new and implementing purging process for terminated employee files. Assist with destruction of old files in compliance with College's file destruction policy. Update records accordingly.

»Process invoices connected with recruiting and pre-employment testing expenses as well as other departmental invoices.

»Implement "off boarding" tasks; track all related steps, remove names from various directories, correspond with manager and related departments regarding continuing accessibility to email, buildings and collects college property from terminating employees.

»Share implementation of the annual employee service award recognition program. Recommend timeline of plans, create and distribute invitations, track attendance, identify award recipients, prepare certificates, organize the selection committee, and work closely with various departments to prepare menu, gift catalog, venue, and technology needs for the event.

»Share in the recruiting, interviewing, selection and supervision of the department's work study students

»Assist with department events such as Open Enrollment and annual benefits fair.

»Review and process Tuition Remission forms for eligible employees.

»Respond to employment verification requests in a timely manner, which involve the capability to analyze appropriate data to obtain correct record.

»Implement, track, and record pre-employment tests for temporary employees including coaches and adjunct instructors. This includes reviewing application and initiating background check and following up with appropriate departments upon completion..

»Other tasks as assigned.





General Requirements:

»High School diploma. Coursework toward Associate/Bachelor's degree is preferred.

»Minimum of 2 years office administrative support/office clerical practice, preferably in a Human Resources department or similar high volume customer service environment.

»Demonstrated capability to interact, both verbally and in writing, in a service oriented and professional manner with external and internal constituents.

»Intermediate level computer expertise using a windows located operating system, specifically Microsoft Word, Excel, and Outlook

» capability to adhere to department's confidentiality policy.

»Significant phone practice; excellent phone and interpersonal communication expertise.

»Excellent organizational expertise, including the capability to track assignments that must be initiated and completed weeks into the future

» capability to multi-task with frequent interruptions

» capability to work independently

» capability to anticipate needs of a project or office occurrence and take independent action

» capability to execute Mail Merge functions is desirable.

» expertise of SCT Banner, and INTERVIEW EXCHANGE, or other applicant tracking system is desirable.





Additional Information:
This is a full year, part-time position---24 hours per week.


Work Schedule: Monday-Thursday: 11am - 4pm or 12pm-5pm
&nb sp; Friday: 12pm - 4pm


In addition to base pay, compensation includes pro-rated participation in college health and dental benefits, paid time off, tuition remission at 50% for employees, retirement plan and the use of our fitness center.
The College of Saint Rose values diversity and abides by federal, state and local law in admissions, employment and all services and programs provided. It does not unlawfully discriminate on the basis of race, color, sex, religion/creed, discapability, age, national/ethnic origin, gender identity or expression, sexual orientation, familial status, marital status, military status, domestic violence victim status, or any other condition established by law.
The College of Saint Rose is committed to providing a safe, supportive, and secure environment for the entire college community and upon request will provide its annual security report. This report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off campus buildings or property owned or controlled by the College, and on public property within, or immediately adjacent to and accessible from the campus. This report also includes institutional policies concerning campus security, such as policies concerning sexual assault and other matters. You can obtain a copy of this report by contacting the Office of Safety and Security at 518-454-5187 or on line at
When appropriate, located on the facts and circumstances of each particular situation, the College may agree to sponsor a foreign national for the most appropriate non-immigrant visa and/or permanent visa for such foreign national located upon the needs of the College. The College's visa sponsorship policy covers certain full-time faculty tenure track positions with respect to current and prospective employees who may require sponsorship for a visa or a nonimmigrant status. This visa sponsorship policy does not apply to non-tenure track faculty positions, part-time faculty positions, visiting faculty positions, or temporary faculty positions. Nor does this visa sponsorship policy apply to administrative, support, technical or other positions. Exceptions to the prior prohibitions may be made in circumstances where the College, in its discretion and on a case-by-case basis, decides to provide visa sponsorship for certain staff positions. The College retains the right to make decisions about visa sponsorship that support the College's business and academic needs, including providing visa sponsorship for only certain academic titles. Visa sponsorships are located solely on the needs of the College and at the sole discretion of the College.