Operations Coordinator II Critical Care Institute

Description

Patients with life-threatening conditions come to the Institute for Critical Care Medicine (ICCM) at Mount Sinai in their greatest hour of need. Our team of intensive care doctors nurses and support staff is always available to perform life-saving measures for patients who require the most critical care possible.

TheOperations Coordinator II is responsible for overseeing activities that support and maintain efficient HR operational and strategic initiatives and activities within the department.

HR Support

• Manage and process HR transactions for faculty and staff (e.g. invoices reimbursements moonlighting payments bonuses one-time supplements incentives OT new positions salary source changes WIOD etc.).
• Oversee FMLA submissions and calculations coordinating with HR and employees.
• Support visa processing for international faculty and staff.
• Direct fund requests and tracking for faculty practices grants clinical trials and gifts.
• Coordinate payroll time and effort reporting and maintenance of on-call coverage schedules supporting both faculty and staff.
• Track physician contracts and maintain records of reimbursable expenses (e.g. CME travel etc.).

Operational Support

• Train staff in procurement HR systems and internal processes (e.g. Sinai Cloud).
• Oversee and approve access and service requests (e.g. Sail Point Cybersecurity ServiceNow).
• Track and manage equipment and IT asset distribution.
• Prepare and submit Purchase Orders and check requests for clinical practices and departmental events in coordination with vendors Accounts Payable etc.
• Submit and manage internal and external agreements including consulting contracts.
• Coordinate with internal auditors to ensure compliance (e.g. attestations for time and effort reports).

Strategic & Liaison Functions

• Serve as liaison between new faculty and the Deans Office.
• Collaborate with department leadership to support various initiatives
• Ensure smooth onboarding and integration of new faculty and staff.

• Associates degree or equivalent work experience. Bachelors degree preferred.
• 5 years related experience required or 3 years of related experience with a Bachelors or advanced degree.
• Proficiency in Microsoft Office especially Excel; familiarity with financial reporting tools and systems preferred.
• Strong communication organization and interpersonal skills
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail

Required Experience:

IC