Accounts Receivable and Collections Coordinator - NYC, Westchester or Parsippany, NJ

Law firm seeks A/R Collections Coordinator with good understanding of collection policies and procedures, time and billing software, and e-billing platforms to join growing NYC-based Accounting team.

Key responsibilities:

• Assist in managing day-to-day collections operations for assigned partners.
• Prepare monthly reports and analysis on the status of credit and collection matters and meet with assigned partners to review and strategize collection efforts.
• Reconcile outstanding accounts receivable, deductible balances and split billing balances.
• Process write offs.
• Identify problems or issues in processes and implement solutions bringing bottom line results.
• Interface with varying levels of management, clients and staff.
• Must be resourceful in developing alternative solutions and meeting deadlines in a real time, fast paced environment.
• Interact and support billing attorneys and partners to review the status of unpaid bills.
• Direct contact with clients regarding past-due accounts and invoices as requested by the respective billing attorney.
• Check e-billing sites for the status of invoices.
• Monitor payment arrangements to ensure compliance with payment terms.
• Partner with billing team to ensure appropriate collections follow-up.
• Research and monitor unapplied payments.
• Promptly respond to client inquiries regarding past due balances.
• Assists with providing requested back-up as necessary.
• Assume additional responsibilities as necessary.

Key requirements:

• Minimum of 2 years of previous experience in legal billing.
• Familiarity and working knowledge of WIP and A/R balances.
• Ability to work independently with minimum supervision and as part of a team environment.
• Strong analytical and problem-solving skills.
• Strong written and oral communication skills.
• Strong attention to details.
• Ability to manage shifting priorities.
• Excellent organizational and time management skills.
• Flexibility with overtime as necessary.
• Knowledge of LMS/SurePoint time and billing system and e-billing platforms.
• Advanced Excel, Word and Outlook skills.
• Team player.

Salary Range: $70,000 - $80,000 annually (hourly rate: $38.46 - $43.96; 35-hour work week). The salary offered to a successful candidate will be dependent on several factors that may include, but are not limited to, years of experience within the job, years of experience within the required industry, education, etc. This position will be in-office for approximately the first 3 months, and will transition to hybrid at a mutually agreed appropriate time. Candidate will have the option to work in the New York City, Westchester or Parsippany, New Jersey office.

The responsibilities of this job description are not necessarily all inclusive; additional duties may be assigned and requirements may vary from time to time.