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Office Coordinator III

Syracuse University
Syracuse, NY
Office Coordinator III Location Syracuse, NY : Job # 040011 Department Code 23011-4031 Department CVPA - Dean's office Job Title Office Coordinator III Location Syracuse, NY Pay Range $18.00 - $21.40 per hour Pay Determination Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate's education, training, work experience and key competencies; the university's strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses. Staff Level S3 FLSA Status Non-exempt Hours Standard University business hours 8:30am - 5:00pm (academic year) 8:00am - 4:30pm (summer) Hours may vary based on operational needs. Job Type FT Academic Campus Syracuse, NY Unionized Position Code Not Applicable This position is an Academic Year Position (August-May) Position is responsible for supporting faculty and student academic activities including providing support to the department of film and media arts and school of art administrative specialists with scheduling of classes, room assignments, expense reimbursements and procurement support to the programs. This position is also responsible for the managing and maintenance of the Shaffer Art building, assisting students with academic inquiries and concerns, processing paperwork, filing, etc. Qualifications
  • Associates degree required, or equivalent related office experience preferably in an academic setting.
Job Specific Qualifications
  • Working knowledge of Microsoft Excel.
  • Preference given to academic experience with classroom scheduling tools, procurement systems.
  • Problem solving, multi-tasking, interpersonal and teamwork skills required.
  • Process oriented.
Responsibilities
  • Assist the Administrative Specialists with day-to-day financial operations including, but not limited to, expense reimbursements, coordinating travel arrangements, procurement.
  • Assist in maintaining Schedule of Classes. Control registration of classes, set permissions, run reports, review enrollments.
  • Assist in maintaining Schedule of Classes. Control registration of classes, set permissions, run reports, review enrollments.
  • Manage space and facility needs in the Shaffer Art Building (in coordination with the College Project Director) as they pertain to School/department spaces and activities (i.e. identify maintenance needs, scheduling events, technology needs, etc.)
  • Hire, schedule and process payroll for temps, instructional assistants and work study students.
  • Provide support to students, as needed. This includes day-to-day inquiries, registration process, process forms, assign academic advisors, provide class permissions, etc.
Physical Requirements Tools/Equipment Application Instructions In addition to completing an online application, please attach a resume and cover letter. About Syracuse University Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience. The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEO Statement Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.
Posted 2025-11-07

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