Accounts receivable specialist

Role: Accounts Receivable Specialist
Salary: $80,000-90,000 base
Location: Nassau County NY – Hybrid (4 days on-site)

Accounts Receivable Specialist
A thriving manufacturing organization is seeking a dedicated and experienced Accounts Receivable (AR) Analyst to join their Finance team. This critical role focuses on managing the collections cycle, ensuring the accuracy of our financial records, and collaborating across departments to maintain healthy customer and intercompany relationships.
This position offers a strong opportunity to utilize your expertise in collections and account reconciliation within a dynamic, goal-oriented environment.

Responsibilities:

• Collections Management: Lead dunning activities, proactively contacting domestic and international customers via phone and email to secure timely payment commitments for overdue invoices.
• Analysis and Reporting: Analyze customer aging reports and past-due receivables (31+ days), documenting detailed collection notes and providing strategic insights to management.
• Dispute Resolution: Resolve customer disputes, process credit memos, and handle complex billing inquiries by conducting thorough research into payment irregularities and transaction details.
• Account Reconciliation: Oversee key reconciliation activities, including ensuring the accuracy of the AR subledger and supporting the reconciliation of intercompany AP/AR transactions during the month-end close.
• Cross-Functional Collaboration: Partner closely with Sales and Customer Service teams to address client balances, resolve disputes, and maintain strong client relationships.
• Credit Review: Review and release sales orders based on an evaluation of customer credit limits and payment histories.
• Process Efficiency: Utilize strong ERP system knowledge and advanced Excel skills to support overall team efficiency and contribute to process improvements.

Qualifications:

• A minimum of 5+ years of experience in Accounts Receivable, Collections, or a closely related financial role.
• Goal-oriented mindset with a proven ability to work comfortably with targets and strict deadlines.
• Exceptional written and verbal communication and interpersonal skills required for effective internal and external customer contact.
• Proficiency in Microsoft Office, with intermediate to advanced Excel skills essential for analysis and reporting.
• Strong attention to detail, analytical skills, and a commitment to accurate record-keeping.
• Experience with major ERP systems is a plus.
• A Bachelor’s degree in Accounting, Finance, or a related field is preferred.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

[email protected]

.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.